Human Resources Assistant

Position Summary: The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's Division of Human Resources.
The incumbent is responsible for providing administrative and secretarial support for the Director of Human Resources including, but not limited to maintaining personnel records, scheduling, updating the HRIS systems, preparing and assembling various documents, assisting with employee engagement activities and typing various minutes and reports.

ESSENTIAL FUNCTIONS:

Maintains accurate and up-to-date human resource files, records and documentation.

Maintains the integrity and confidentiality of human resource information, files and records.

Performs periodic audits of HR files and records to ensure that all required documents are collected, filed appropriately and in compliance with the Records Retention Policy.

Schedules interviews, benefit enrollments, trainings, and various other meetings as directed and within applicable timeframes.

Enters and updates employee information through various web-based HRIS platforms.

Prints and assembles new hire and orientation materials and documents.

Prepares the monthly calendars and quarterly newsletter as directed.

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee engagement events, fundraising campaigns, and employee celebrations/support.

Provides various clerical support to the Division of Human Resources including but not limited to typing minutes, reports and other correspondence. Proofreads for clarity, punctuation, grammar, spelling, capitalization, and typographical errors.

Serves as back-up to the Receptionist position as necessary.

Ensures compliance with all applicable policies and procedures of the Springfield Housing Authority.

Maintains regular and reliable attendance.

Contributes to team efforts by performing other duties and responsibilities as required or assigned.

EDUCATION AND EXPERIENCE:

Associate’s degree in human resources, business management, or business administration from an accredited college or university; and

Two (2) years of experience in a professional clerical or administrative assistant position; or

any equivalent combination of education, work experience or training that provides the necessary knowledge, skills and abilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of federal, state, local, public sector, and housing authority HR processes, procedures, policies, and regulations.

Knowledge of occupational hazards and applicable precautionary measures.

Skill in scheduling, planning, and following-up as necessary.

Skill in the proficient use of office equipment, computers, and software

Skill in taking dictation, transcribing notes, and typing 40 WPM with accuracy

Skill in maintaining accurate and complete complex HR records, documentation, and reports.

Ability to work independently in an organized, thorough, detailed, accurate, and efficient manner.

Ability to communicate (oral and written) and interact with diverse individuals (public, outside agencies/vendors, and co-workers) in a courteous, confidential, effective, positive, professional, and ethical manner.

Ability to maintain a valid Illinois driver’s license and be an insurable SHA driver.

APPLICATIONS SHOULD BE FORWARDED TO:

Springfield Housing Authority

Department of Human Resources

200 N. 11th Street

Springfield, IL 62703

Via e-mail: [email protected] or fax: 217-753-4421

Pay, benefits information, and employment applications are available on the SHA Website:

www.springfieldhousingauthority.org and by clicking on the link below

https://Secure.YourPayrollHR.com/ta/TPCA435.careers?ApplyToJob=704904963

Internal candidates should use their TruPay login, Our Company, Search For Jobs, View Selected Jobs, Apply For This Job

Posting Dates: 9/18/2026 - 9/28/2026

This position will remain open until filled

The Springfield Housing Authority is an Equal Opportunity Employer