Human Resources Assistant

1. HR Administration

• Maintain and update employee personal records, documents, and HR files.
• Prepare and issue HR letters, memos, notices, and other related documents.
• Ensure proper filing and documentation of employee records.
• Assist with HR reports and other administrative tasks as required.
• Maintain confidentiality of employee and company information.

2. Recruitment & Onboarding

• Assist in recruitment activities including job advertisements, interview arrangements, and candidate coordination.
• Prepare employment documents and appointment letters for new employees.
• Assist with new employee registration, induction, and onboarding processes.
• Coordinate documentation and requirements for foreign workers where applicable.

3. Attendance, Leave & Payroll Support

• Monitor and update employee attendance, overtime, leave, medical leave, and other related records.
• Assist in preparing payroll-related information and supporting documents.
• Check attendance and overtime records for accuracy before submission.
• Follow up with employees and relevant departments regarding missing or incomplete records.

4. Employee & Foreign Worker Administration

• Maintain proper records of foreign workers, including work permits, passports, medical examination documents, and other relevant documents.
• Assist in coordinating matters related to FOMEMA, PLKS, immigration, PortPass, and other employment-related requirements.
• Monitor expiry dates of relevant employee documents and arrange necessary follow-up.
• Assist employees with general HR enquiries and administrative matters.

5. Employee Relations & Welfare

• Assist in handling employee enquiries, complaints, and welfare matters.
• Assist in preparing show-cause letters, warning letters, memos, and other disciplinary documentation when required.
• Maintain proper records of disciplinary and employee relations cases.
• Assist in employee welfare activities and company programmes.

6. HR Compliance & Documentation

• Ensure HR documentation is properly maintained and updated.
• Assist in ensuring HR practices comply with company policies and applicable employment requirements.
• Assist during internal audits, inspections, and other HR-related reviews.
• Perform any other duties assigned by the HR Executive / HR Manager.

Pay: RM1,700.00 - RM1,800.00 per month

Benefits:

• Maternity leave
• Meal allowance
• Meal provided

Work Location: In person