Human Resources Assistant

Position Summary

The Human Resources Assistant provides administrative support to the Human Resources Manager in the day-to-day operation of Human Resources and workplace safety. This is a trainable, entry-level position focused on recruiting, onboarding, employee records, data entry, filing, scanning, safety documentation, and general administrative support.

Essential Duties and Responsibilities

· Assist with recruiting activities, including posting open positions, reviewing applicants, scheduling interviews, and communicating with candidates.

· Prepare interview materials, new-hire packets, orientation materials, and other employment documents.

· Assist with new-hire onboarding and orientation, including tracking completion of required forms, policies, and training.

· Enter and update employee information in Paycom and other company systems accurately and timely.

· Maintain organized personnel files and ensure documents are properly filed, scanned, uploaded, and retained.

· Assist with employment verifications, employee lists, reports, and routine HR correspondence as assigned.

· Track required employee documents and follow up on missing or incomplete information.

· Provide courteous administrative assistance to employees and direct questions requiring interpretation or decision-making to the Human Resources Manager.

· Assist with recruiting events, employee events, company communications, and other HR projects.

· Maintain confidentiality of employee, medical, and company information at all times.

· Perform other HR administrative duties as assigned.

Safety Support Duties

· Maintain safety training records, inspection forms, near-miss reports, corrective-action records, and other safety documentation.

· Scan, upload, copy, file, and organize safety forms and supporting documents.

· Assist with preparing safety signs, training materials, employee communications, and meeting documents.

· Assist with Safety Committee meeting preparation, attendance records, meeting notes, and follow-up items.

· Help maintain Safety Data Sheets, first-aid records, PPE records, and safety-related supply information as assigned.

· Track completion of required safety training and provide reminders to employees and supervisors.

· Immediately report safety concerns, incidents, or incomplete records to the Human Resources Manager or appropriate manager.

Qualifications

· High school diploma or equivalent required.

· Previous HR, administrative, recruiting, or safety experience is preferred but not required. The company is willing to train the right candidate.

· Basic proficiency with Microsoft Word, Excel, Outlook, and data-entry systems; experience with Paycom or another HR system is helpful but not required.

· Strong organization, attention to detail, follow-through, and time-management skills.

· Ability to communicate professionally with employees, applicants, supervisors, and outside contacts.

· Ability to learn company policies, HR processes, and workplace safety documentation requirements.

· Ability to work independently, manage changing priorities, and ask questions when guidance is needed.

· Ability to handle confidential and sensitive information with discretion.

Physical and Work Requirements

· Regularly sit and use a computer, keyboard, telephone, copier, scanner, and other office equipment.

· Occasionally stand, walk, bend, reach, squat, and lift or carry up to 10 pounds.

· Work primarily in an office environment with occasional time in manufacturing areas where required personal protective equipment must be worn.

· Maintain flexibility to support orientation, recruiting events, training, or other business needs outside the normal schedule when required.

General Statement

This job description is not intended to contain a complete listing of all duties, responsibilities, or activities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person