Human Resources Assistant

Position Overview:

Oregon Provider is seeking a highly organized, dependable, and professional Human Resources Assistant to support the Agency’s hiring, onboarding, compliance, employee complaints, offboarding, and bookkeeping processes. This position works closely with the Agency Director, Human Resources Manager, and Compliance Manager to help ensure HR and administrative processes are completed accurately, professionally, confidentially, and on time.

This role is ideal for someone who is dependable, organized, detail-oriented, and able to work independently while also being a strong team player. The right person will be comfortable using checklists, coordinating multiple tasks and deadlines, working across multiple technology platforms, and remaining flexible as priorities and job duties change.

The HR Assistant must be able to remain calm, professional, solution-focused, and self-sufficient in a fast-paced environment. Strong follow-through is essential. We are looking for someone who can take responsibility for an assigned task, follow it through to completion, and communicate when assistance or additional direction is needed.

This role is ideal for someone who is:

• Dependable
• Organized
• Independent, yet a strong team player
• Detail oriented
• Flexible with changing job duties
• Comfortable using checklists
• Calm and professional in a fast paced environment
• Solution focused and self sufficient

Hiring and Onboarding Coordination

• Confirm interviews
• Send reference and background check forms
• Complete and document reference checks
• Coordinate background checks
• Send orientation emails
• Send Monday orientation communications
• Assist new hires with downloading and setting up required apps
• Navigate multiple software platforms, apps, and digital documentation systems

Offboarding Support:

• Support the structured offboarding process
• Ensure exit steps are completed accurately
• Upload completed exit packets into Payroll and Taxes under Current Payroll
• Scan employee badges into Google Drive
• Shred physical badges

Systems and Documentation:

• Maintain accurate documentation in Google Drive, BambooHR, Workforce, and Adobe
• Maintain complete and organized employee files
• Ensure employee documentation is accurate, current, and properly uploaded
• Communicate effectively using WhatsApp and internal systems
• Maintain a high level of confidentiality with employee information

Qualifications

• Prior experience in administrative support, onboarding, offboarding, and bookkeeping preferred
• QuickBooks experience required, with the ability to review and clear transactions, reconcile accounts, identify and correct discrepancies, and maintain clean, accurate, and organized books
• Strong organizational skills with excellent attention to detail and accuracy
• Consistent follow-through and the ability to complete tasks from start to finish
• Excellent written and verbal communication skills
• Ability to independently manage multiple responsibilities, timelines, and details
• Confident navigating technology, including QuickBooks, Google Drive, BambooHR, Workforce, WhatsApp, Adobe, apps, and other digital systems
• High level of professionalism, discretion, and confidentiality when handling employee and financial information
• Reliable, punctual, and able to work fully in person
• Flexible and able to adapt to changing job duties and priorities
• Able to remain calm, professional, and solution-focused in stressful or fast-paced situations
• Working knowledge of website maintenance and basic website updates preferred

Benefits:

• Comprehensive medical coverage including vision, chiropractic, acupuncture, and prescriptions with Providence
• Delta Dental Insurance
• 401K retirement plan with up to 3.5 percent employer match
• 40 hours of Paid Time Off

About Oregon Provider:

With more than 15 years of dedicated service, Oregon Provider is committed to supporting individuals with developmental and intellectual disabilities. Our work focuses on helping clients achieve their personal goals through Employment Supports, In Home Care, Community Inclusion, and Life Skills development.

Learn more at www.oregonprovider.com