Human Resources Assistant

Job Purpose

• Provide support to all NY HR related functions such as onboarding, off boarding, employment relations, employee engagement, trainings, employees’ data maintenance & payroll.

-Ensure compliance with New York Labor Laws.

• Assist with learning and development program.

-Support business needs and contribute to HR's projects.

-Supports NY HR by performing administrative tasks.

-Assist NY HR to build a positive employee experience.

Key Result Areas

• Ensure that on onboarding and offboarding are conduct in compliance with NY Labor laws and regulations.
• Ensure onboarding and offboarding procedures are followed as per SOPs.
• Welcome newly hired employees and execute the engagement plan throughout the onboarding journey.
• Provide all the necessary information and support which the new joiner requires.
• Support with the orientation of the new joiners.
• Maintain and update database of organization structure and staff details, including staff files.
• Arrange background checks and OFAC checks on new hires in compliance with Bank Secrecy Act and place documentary evidence in personal files.
• Maintain training database and liaise with external agencies/ training centers for attendance of training courses / seminars for branch staff.
• Ensure prompt resolution of HR related issues of branch, acting as liaison with staff on HR complaints and advising management on resolution.
• Coordinate interviews with HR and other Group/ Division at HO to meet all requirements arising from staffing needs/ issues of branch personnel.
• Maintain training log.
• Assist Manager, HR on leave planning for all staff.
• Disbursement of salaries and maintenance of all salary data.
• Assist Manager, HR with 401K Savings Plan administrative tasks and respond to staff inquires.
• Assist with renewal of Medical/ Dental Insurance as well as Life Insurance policies.
• Assist Manager, HR with day -to -day operational activities and administrative tasks
• Responsible for processing insurance enrollment / changes and terminations accurately
• Responsible for processing insurance premium payments of medical/dental /vision/short-term and Long-term disability insurance.
• Ensure that employees records ( hard/soft ) are maintained in compliance with NY Shield – Act
• Handle travel related matters (booking of air tickets, hotel, etc) for branch/ HO visitors—incoming and outgoing.
• Provide support to Manager, HR in handling day to day affairs.
• Support Employee Engagement Champion in organizing and executing the EE plans and event
• Participate in improvement initiatives within the HR team.
• Handling employees inquires and respond to them in timely manner.
• Support in solving employee’s issues and provide them with guidance.
• Work closely with other HR unit to educate and provide guidance .

KNOWLEDGE, SKILLS AND EXPERIENCE

• Thorough knowledge of all HR policies and procedures.
• Knowledge of local Labor laws and regulations on employment matters
• Strong communication and interpersonal skills - ability to interact and coordinate with staff across all levels.
• ADP software for payroll
• Minimum 3 years of experience handling HR related functions.