Human Resources Assistant

SUMMARY:

The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations. General areas of responsibility include staff recruitment, benefit administration, organizing staff events and support of the overall human resource functions.

QUALIFICATIONS:

· Must understand and support the mission of the organization.

· Must possess personal qualities of integrity, respect for others, good judgment, and good communication skills

EDUCATION AND EXPERIENCE:

· Associate degree in Human Resources or related field. Bachelor’s degree preferred

· Minimum of three years of experience in a variety of Human Resources functions or as administrative assistant; experience working with a nonprofit organization a plus

SKILLS, KNOWLEDGE AND ABILITIES:

· Must be supportive of the mission of the Daughters of Charity of St. Vincent de Paul, Province of the West (DC) and Ministry Services of the Daughters of Charity (MSDC)

· Must model DC Values in carrying out work activities and responsibilities

· Must be able to respect and maintain confidentiality of sensitive information

· Proven ability to work effectively and diplomatically with a wide variety of individuals and groups

· Ability to develop and work with collaborative partnerships, both internal and external to the organization

· Proven ability to use sound judgment, tact, and discretion in handling sensitive employment issues, and to respect and maintain confidentiality of sensitive information

· Excellent written and oral communication skills; approachable communication style

· Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

· Ability to speak/comprehend Spanish a plus

· Detail oriented with an ability to maintain accurate records

· Ability to plan, organize and follow through on projects

· Ability to handle multiple projects simultaneously; flexible

ESSENTIAL DUTIES:

· Prepare job postings

· Coordinate online employment application intake

· Assist with new-employee orientations

· Coordinate personnel file maintenance

· Assist employees and supervisors with basic interpretation of HR policies and procedures

· Maintain confidential personnel files

· Respond to reference checks and verifications of employment status

· Assist the HR Director with HR projects

· Assist with benefits administration

· Schedule requested meetings for the Director of Human Resources

· Maintain organization charts

· Assist with scheduling and planning of staff related events

· Initiate and process expense approval forms as needed

· Provide support to standardize HR procedures and forms

· Other duties as assigned

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to lift up to 25 pounds without restriction
• Ability to sit for long periods of time
• Ability to work on a computer for long periods of time
• Ability to use standard office equipment such as computers, calculators, copy machines, scanners, postage machines, telephone systems
• Ability to multi-task and prioritize as necessary
• Ability to follow instructions and to ask for clarification as needed
• Ability to lift, bend, stoop and reach for supplies, packages, etc.

Pay: $27.71 - $33.38 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person