Human Resources Assistant

HR Generalist with LOA/WC Experience. This position is responsible for supporting the Human Resources initiatives, programs, policies and processes. Some of the areas of responsibility will include onboarding, benefits, employee badging, new hire orientation, file maintenance, leave tracking, relationship building, and professionally representing the Human Resources function with the two CRMC facilities.

Provides daily support to the Human Resources Department by ensuring all documentation, files, correspondence, and reports are accurate and are disseminated as appropriate in compliance with departmental procedure and State and Federal requirements.

Assist the SR. HR Generalist with accurate and timely maintenance and tracking of Human Resources information.

Maintenance and tracking to include, but not be limited to: Internal/External Mail processing, File maintenance, Verification of Employment processing, Facility/HR Bulletin Board maintenance, leave tracking, new hire tracking, annual appraisals, AWS, license & competency tracking and bonus payment, Education Reimbursement, Referral Bonus Program and Relocation Reimbursement tracking in partnership with leadership and payroll, when applicable, to ensure overall quality service is provided.

Assist with assessing incoming information/data as a tool to proactively provide necessary information to the HR team to ensure ongoing quality processing of data and communication.

Consistently provides timely and accurate follow-up to HR team, leadership team and CRMC staff.

Completes reporting and tracking within timelines identified. Ensure information reported to third party vendors, HR corporate, and other HR partners are accurate. Ensure proper filing, reporting and recordkeeping of HR related claims.

Promotes and supports CRMC’s Vision through participation in facility committees and task forces, attendance at Town Halls, and as assigned and through weekly facility rounds rotating with HR team as scheduled.

Develops self professionally in technical HR/Recruitment disciplines.

Essential Duties:

Responsible for assisting with the accurate and timely maintenance/processing/tracking and/or attendance/facilitation of the following related processes in partnership with SR HR Generalist and HR Director, as deemed necessary:

Human Resources

Ø Personnel Action Forms (PAF’s)

Ø Turnover Data/Reporting

Ø New Hire Orientation (HR Section)

Ø Assist with annual Open House initiative

Ø Participate in applicable CRMC task forces/committees

Ø Maintain HRIS records and complies reports from database as needed.

Ø Assist with leave of absences processing, referring staff to Sedgwick.

Ø Process employment changes, terminations, rate changes*** bonus payments, position changes.

Act as a support/resource to the HR team in their roles as outlined in their job description.

a. Completes on-boarding process of new hires; completing all new hire requirements according to CRMC policies and federal/state regulations. Ensure accuracy of information entered into HRIS system.

b. Provide general customer service and human resource support to CRMC staff. Support includes, but is not limited to, providing staff with general information on leaves, benefits, SharePoint access, policies, direct deposits, name changes, transfer request and PTO request.

c. Completes exit interview surveys with staff leaving CRMC. Provides data to SR. HR Generalist and HR Director.

d. Creates badges and provides security access to assigned facilities.

Provided day-today human resource support to staff for assigned facilities.

General/Clerical Duties: a. Responsible to provide professional general clerical duties as the first impression to internal and external customers to include, but not limited to, the following:

1. Greet all incoming customers in a professional manner and in compliance with all Service Excellence standards.

2. Insure all incoming mail is sorted and delivered to applicable person on a daily basis.

3. Responsible to maintain CRMC employee files in a timely and accurate manner.

4. Serves as a back up to maintain the HR departments file room on a consistent basis to include annual file merging and purging.

5. Responds to all verification of employment requests in a timely and accurate manner.

6. Responsible for monthly staff meeting minutes.

7. Maintain and update the facility and HR bulletin boards in a timely manner.

1. ESSENTIAL KNOWLEDGE / SKILLS

Ø Strong clerical skills to include attention to detail, organization, proficiency, and productivity. Demonstrated ability to prioritize workload and to develop and organized plan to efficiently process and follow through as necessary.

Ø Strong computer application skills to include Word, Excel, and HRIS maintenance. Strong data entry skills.

Ø Demonstrated ability to prioritize workload and to develop an organized plan of processing and follow through.

Ø Demonstrated knowledge of or aptitude for general HR knowledge to include, but not be limited to recruitment compensation, benefits, employee relations, and general knowledge of employment law.

2. MINIMUM ESSENTIAL EXPERIENCE

Ø 3 years of continuing advanced administrative/clerical responsibilities.

Ø 3 years of direct experience in the Human Resources field preferred.

3. MINIMUM ESSENTIAL EDUCATION

Ø High School Diploma required.

Ø Bachelor’s degree preferred.

4. LICENSURE / CERTIFICATIONS

Ø Human Resources Certificate preferred.

5. WORK ENVIRONMENT

Ø Ability to work in a fast-paced work environment.

Ø Must be able to handle a large volume of incoming calls and walk-in clients.

Ø Must have strong multi-tasking skills and the ability to prioritize.

Ø Strong organizational skills.

Unit: Human Resources

Pay: $19.00 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person