Human Resources Assistant

Hiring Company Overview:

ArchEn Technologies, Inc., a wholly-owned subsidiary of San Miguel Corporation, serves as SMC's dedicated engineering and construction arm. Specializing in a wide array of services, ArchEn Covers Architectural Design, Engineering Design, and Construction Management for enterprises across various sectors.

Qualifications:

• Educational Background: Bachelor’s Degree in Human Resource Management, Psychology, Business Administration, Legal Management, or a related field.
• Work Experience: At least 3–5 years of experience in labor relations, employee relations, or HR disciplinary case handling.
• Skills and Knowledge: Strong knowledge of the Labor Code of the Philippines and labor jurisprudence.
• Location Requirement: Willing to be assigned on site, with work schedule of Mondays to Saturdays.

Job Summary:

The Human Resource Assistant is responsible for managing labor relations matters to ensure compliance with company policies, labor laws, and due process requirements. The role focuses on disciplinary case management, administrative investigations, grievance handling, and policy enforcement. This position requires regular site visits to conduct fact-finding investigations and to address labor-related concerns at project sites or operational locations, ensuring fair and consistent implementation of company rules and regulations.

Duties and Responsibilities:

1. Labor Relations and Policy Enforcement:

• Enforce company rules, regulations, and code of conduct in accordance with labor laws and internal policies.
• Interpret and apply company policies consistently and fairly across all departments and sites.
• Provide guidance to management and employees on labor relations issues and policy implementation.

2. Disciplinary Action and Case Management:

• Manage the end-to-end disciplinary process, including issuance of memorandums, notices to explain, and administrative hearing documentation.
• Ensure observance of due process in all disciplinary actions and investigations.
• Maintain complete and accurate records of disciplinary cases, investigations, and resolutions.
• Recommend appropriate corrective or disciplinary actions based on investigation findings and policy guidelines.

3. Administrative Investigation and Site Visits:

• Conduct site visits to project sites, offices, or operational areas to perform fact-finding and administrative investigations.
• Interview employees, supervisors, and witnesses during investigations to gather relevant information and evidence.
• Coordinate with site management to validate incident reports, attendance records, CCTV footage, and other supporting documents.
• Document investigation findings and prepare comprehensive investigation reports and case summaries.
• Ensure investigations are conducted objectively, confidentially, and in compliance with company procedures and labor laws

4. Grievance Handling and Conflict Resolution:

• 1. Receive, document, and evaluate employee grievances and complaints.
• 2. Facilitate mediation and resolution meetings between management and employees.
• 3. Monitor grievance outcomes and ensure timely and fair resolution.

5. Labor Law Compliance and Risk Management:

1. Ensure compliance with the Labor Code of the Philippines and other applicable labor regulations.
2. Coordinate with legal counsel and government agencies (DOLE, NLRC, etc.) on labor-related cases when required.
3. Prepare documentation, position papers, and reports related to labor disputes, audits, and inspections.
4. Identify labor relations risks at sites and recommend preventive and corrective measures to management.

6. Other Duties and Responsibilities:

• Performs other duties that maybe assigned from time to time.