Human Resources Assistant

Job Title: Human Resources Assistant

Department: Human Resources

FLSA Status: Non-exempt

Summary/Objectives: Assist HR Department members with daily operational & administrative functions as directed. Participate in department projects and special assignments as requested.

Essential Function: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Payroll Preparation:

• Assisting the Payroll & Benefits Manager to prepare the Bank’s semi-monthly and special payrolls, including collecting and validating payroll changes, preparing payroll worksheets, entering data into the ADP system, draft payroll funding requests, maintaining payroll reports and supporting documentation.
• Upload and update employee payroll records on ADP, including promotions, transfers, compensation changes, employment status changes, paid time off policies, deductions, and other payroll-related changes.

Onboarding & Offboarding:

• Collect all New Hire documentation including New Hire approval form; conduct background checks, prepare personnel folder; assist with completion of paperwork, collect all forms and check for accuracy.
• Prepare termination related paperwork, including Termination Checklist & ‘Termination Letter’, 401(k) tax notice, etc.

Other HR Operations:

• Support recruitment activities, including job postings, interview scheduling, candidate communications.
• Respond to employee inquiries regarding payroll, timekeeping, attendance, and HR policies, escalating matters as appropriate.
• Maintain the confidentiality and security of employee, payroll, benefits, and other sensitive information.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• 1 to 2 years of related human resources experience, or an equivalent combination of education and relevant experience.
• Experience in using ADP Workforce Now is preferred.
• Experience in using Microsoft Visio is preferred/