Human Resources Assistant

About CalMU
California Miramar University (CalMU) is a DEAC-accredited, career-focused university serving domestic and international students through undergraduate, graduate and certificate programs offered in eight-week sessions. As the university grows, we are building a collaborative team committed to student success, with room for each team member to build systems, take ownership and grow professionally.

Position Summary
The Human Resources Assistant supports the daily operations of the CalMU Human Resources Office. The role covers employee records, onboarding, HR systems, compliance tracking and employee communications. We are looking for a detail oriented, highly organized person who works quickly and accurately, and manages several priorities at once. The position reports to the Director of Human Resources.

Position Details

• Schedule: Monday through Friday, 9:00 AM to 5:30 PM, with a 30 minute meal period
• Location: On site, 3550 Camino Del Rio N, Suite 208, San Diego, CA 92108
• Classification: Full time, non exempt, hourly
• Reports to: Director of Human Resources

Key Responsibilities

Recruitment Coordination

• Post open positions, review incoming applications and organize candidates in the recruiting tracker.
• Schedule screening and final interviews, and coordinate calendars with hiring managers.
• Conduct initial phone or video screening calls using structured questions.
• Send candidate communications, including interview confirmations and rejection notices.

Onboarding and Offboarding

• Prepare new hire paperwork, payroll system accounts, I-9 verification and ID records.
• Coordinate workstation, equipment and key readiness with IT and facilities before each start date.
• Build training schedules for new employees and track completion.
• Coordinate the offboarding process, including checklists, access removal requests and exit paperwork.

HR Records and Employee Support

• Maintain accurate personnel files, the company directory.
• Answer routine employee questions and route complex matters to the HR Director.
• Support employee engagement, including All Hands meetings, recognition events and welcome activities.
• Handle confidential information with discretion at all times.

Required Qualifications

• At least 1 year of experience in HR support role.
• Exceptional attention to detail and accuracy in data entry and record keeping.
• A proven ability to multitask and manage competing priorities in a fast paced office.
• Strong written and verbal communication skills.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).
• Sound judgment and discretion with confidential information.

Preferred Qualifications

• Experience with HRIS or Microsoft Power Apps.
• Working knowledge of I 9 and California employment requirements.
• aPHR or SHRM CP certification, or progress toward one.

Why Join CalMU
You will join a small, collaborative team where your work is visible and valued. You will gain broad experience across every area of Human Resources at a mission driven university.

Benefits

• Medical, dental and vision insurance
• Flexible Spending Account (FSA)
• Paid time off and paid university holidays
• Employee Assistance Program (EAP)

Work Environment
This is an on site office position. It involves regular computer work, some light lifting of office supplies and equipment (up to 20 pounds), and occasional movement around campus.

Equal Opportunity
California Miramar University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other characteristic protected by law. CalMU provides reasonable accommodation to applicants with disabilities upon request. Qualified applicants with arrest or conviction records will be considered in accordance with the California Fair Chance Act.

Pay: $22.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Will you now or in the future require visa sponsorship?
• Are you able to work on site in San Diego, Monday through Friday, 9:00 AM to 5:30 PM?
• Do you meet the minimum qualifications listed for this role?
• What is your earliest available start date?
• Describe a time you caught an error that others missed. What did you do?
• Tell us about a day when you had several urgent tasks at once. How did you prioritize them and finish on time?
• Rate your proficiency in Microsoft Excel. (Beginner, Intermediate, Advanced)

Experience:

• administrative or HR support: 1 year (Preferred)

Work Location: In person