Human Resources Assistant

The Human Resources Assistant serves as the first point of contact for employees and provides essential support across a wide range of HR functions. This position plays a key role in maintaining personnel records, ensuring compliance with employment documentation, supporting new-employee onboarding, and processing unemployment and health-monitoring documentation. The Human Resources Assistant also manages communication by responding to inquiries, routing calls, distributing mail, updating internal systems, and handling various HR-related requests. The ideal candidate will have strong organizational skills, attention to detail, and the ability to interpret policies and procedures. Experience with records management, customer service, and HR processes is preferred. This role requires in-office work to support daily operations for employees and HR staff.

RESPONSIBILITES

· Recruitment Support: Schedule interviews, post job ads, and screen incoming resumes.

· Onboarding Coordination: Prepare new hire paperwork, coordinate orientation sessions, and welcome staff.

· Record Keeping: Maintain digital and physical personnel files while ensuring strict confidentiality.

· Employee Inquiries: Answer routine questions regarding company policies, benefits, and procedures.

· Administrative Tasks: Enter data, manage calendars, and draft internal correspondence.

MINIMUM QUALIFICATIONS

· 1–2 years of experience in a Human Resources role, internship, or administrative support capacity

· Familiarity with basic HR functions such as onboarding, employee records, and compliance tasks

· Exposure to HRIS systems is a plus

EDUCATION

Must have a high school diploma or General Educational Development (GED) certificate. Preferred: Associate's degree in Business Administration or a related field.

EXPERIENCE

Background check, or exposure to one or more of the Human Resources roles and responsibilities: Employee Services, Classification & Compensation, Human Resource Management, Human Resource Information Systems, Policy & Planning, Operations, Recruiting and Talent Development, and Performance Management.

USUAL TIME INVOLVEMENT

Full Time: This is a non-exempt position.

Work is performed primarily in an office environment with occasional travel between agency locations to support onboarding, equipment management, and organizational technology needs. Occasional evening or weekend work may be required during major technology implementations or organizational initiatives.

REPORTS TO

Director of Human Resources

By signing below, the employee acknowledges receipt of this job description. This description is intended to describe the type of work being performed by a person assigned to this job and is not a contract. It is not an exhaustive list of all the responsibilities of a person so classified. The employee is expected to adhere to all company policies and perform other duties as assigned for the good of the clients, the program, and the agency.