Human Resources Assistant

Human Resources Assistant
Department: Human Resources
Reports To: HR & Payroll Specialist and Financial Controller

About the Role

We are seeking a dependable and detail-oriented individual to support the HR and Payroll departments. This role is ideal for someone who enjoys variety, values organization, and takes pride in keeping operations running smoothly behind the scenes. The ideal candidate will be proactive, efficient, and capable of handling sensitive information with the utmost discretion while assisting with data entry, reporting, and daily administrative tasks.

Key Responsibilities

• Perform daily mail and bank runs.
• Labor Reporting
• Maintain phone & email listing
• Assist with payroll preparation, weekly adjustments, and time and attendance reporting.
• Review employee timesheets and submit for approval.
• Maintain personnel files and employee documentation.
• Prepare new hire packets
• Prepare health insurance packets for newly eligible employees.
• Track and update employee lists, including minors, part-time/variable hour employees, 401(k) list, and employee phone list.
• Support applicant tracking and recruitment coordination.
• Assist employees with day-to-day HR questions such as pay stubs, missed punches, or uniform requests.
• Collect and record laundromat funds.
• Help prepare and distribute company newsletters, payroll attachments, and internal communications.
• Save and organize payroll and HR reports.
• Assist in the ordering and distribution of uniforms.
• Support open enrollment, 401(k) meetings, and annual HR or financial audits.
• Maintain organized digital and paper filing systems.
• Learn Payroll as a backup to the primary
• Perform other administrative tasks and special projects as assigned.

Qualifications

• High School Diploma
• Maintain a valid Driver’s License
• 1–3 years of related experience in HR is required
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal abilities.
• Ability to handle confidential information with professionalism.
• Capable of managing multiple priorities and meeting deadlines.

Disclaimer:

This job description is intended to provide a general overview of the duties, responsibilities, and qualifications associated with this position. It is not intended to be an exhaustive list of all tasks, duties, or responsibilities that may be required. Viking Village Inc. reserves the right to modify, add, or remove job duties and responsibilities at any time based on business needs.

Employees may be required to perform additional duties as assigned by management. Viking Village Inc. is an Equal Opportunity Employer and is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable federal and state laws.

Pay: $17.00 - $20.00 per hour

Expected hours: 30.0 – 32.0 per week

Work Location: In person