Human Resources Assistant

Job Title: HR Assistant – Mandarin-Speaking
Department: Human Resources
Location: Corona, California
Reports To: HR Manager
Employment Type: Full-Time
Pay Range: $23–$28 per hour, depending on experience and qualifications

Position Summary

IRFC is seeking a detail-oriented, organized, and bilingual HR Assistant who speaks Mandarin and English to support daily Human Resources operations. This position will assist with recruitment, onboarding, employee records, HR communications, ADP payroll, and general administrative functions. The ideal candidate will be professional, discreet, proactive, and able to communicate effectively with Mandarin- and English-speaking employees and management.

Essential Duties and Responsibilities

Recruitment and Hiring

• Assist with job postings, candidate screening, interview scheduling, and candidate follow-up.
• Coordinate interviews and communicate with applicants regarding hiring status.
• Assist with preparing offer letters, employment documents, and onboarding materials.
• Communicate with Mandarin-speaking candidates and employees as needed.
• ADP Payroll

Onboarding and Employee Records

• Assist with new-hire paperwork, personnel files, and onboarding checklists.
• Track required employment documents, certifications, licenses, and expiration dates.
• Help maintain accurate and confidential electronic and physical personnel records.
• Assist with ensuring onboarding documentation is completed and filed appropriately.

HR Administration

• Respond to routine employee questions and direct complex matters to the HR Manager.
• Assist with maintaining attendance, time-off, and other HR tracking records.
• Prepare HR letters, reports, spreadsheets, and internal communications.
• Help coordinate employee meetings, training, and performance review documentation.
• Assist with audits and compliance documentation as assigned.

Employee Relations and Communication

• Provide administrative support for employee relations matters and investigations.
• Help organize relevant documentation while maintaining strict confidentiality.
• Translate or assist with Mandarin-English communication when appropriate and qualified.
• Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager.

General Responsibilities

• Support other HR projects and administrative duties as assigned.
• Maintain professional communication and protect confidential employee information.
• Follow company policies and applicable federal and California employment requirements.

Qualifications

• Fluency in Mandarin Chinese and English, including strong verbal communication skills.
• Previous HR, recruiting, administrative, or office support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgment and the ability to handle confidential information.
• Experience with HRIS or payroll systems, such as ADP, is a plus.
• Knowledge of California employment practices is preferred.

Preferred Experience

• One or more years of HR or recruiting experience.
• Experience supporting onboarding, personnel files, and recruitment coordination.
• Ability to communicate professionally with employees and management at multiple locations.

Performance Expectations

• Maintain accurate, organized, and up-to-date HR records.
• Provide timely follow-up to candidates, employees, and managers.
• Support a smooth and professional hiring and onboarding process.
• Demonstrate discretion, reliability, initiative, and sound judgment.
• Communicate effectively in both Mandarin and English.

Pay: $23.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Language:

• Mandarin (Required)

Work Location: In person