Human Resources Assistant

PT Iljin Indonesia is seeking a Human Resources Assistant to support HR, legal administration, industrial relations, and workplace safety activities in the plastic manufacturing industry.

This role focuses on employee administration, legal documentation, industrial relations support, and occupational health and safety (K3) coordination.

What You Will Do

• Maintain and update employee records, personnel files, and HR databases.
• Assist with recruitment, interview scheduling, onboarding, and employee orientation.
• Compile and check attendance, leave, and overtime records to support payroll preparation.
• Support employee benefits administration, including BPJS documentation and data updates.
• Prepare and organize employment agreements, company correspondence, and other HR and legal documents.
• Assist with tracking company permits, document validity periods, and compliance deadlines.
• Support industrial relations administration, including employee concerns, disciplinary documentation, meeting minutes, and follow-up records.
• Assist with the preparation and administration of Company Regulations (PP) or Collective Labour Agreements (PKB), as applicable.
• Coordinate documents and schedules for meetings with employee representatives, government agencies, and external service providers.
• Support K3 activities, including safety briefings, training records, inspection checklists, and incident documentation.
• Monitor and follow up on agreed HR, legal, IR, and K3 action items with the relevant teams.
• Prepare routine reports and maintain the confidentiality of employee and company information.

What We’re Looking For

• Organized and detail-oriented when handling data, documents, and follow-ups.
• Good communication skills and a professional attitude when dealing with employees and external parties.
• Able to handle confidential and sensitive information responsibly.
• Comfortable using Microsoft Excel and Word for administration and reporting.
• Basic understanding of HR administration, Indonesian employment regulations, and industrial relations.
• Familiarity with legal documentation, company permits, and basic K3 practices is an advantage.
• Able to prepare clear correspondence, meeting minutes, and activity reports.
• Able to manage deadlines, coordinate across teams, and follow through on assigned tasks.
• Previous HR, legal administration, IR, or K3 support experience in a manufacturing environment is a plus.

Time & Money

• Working days: 6 days/week
• Monday – Friday: Full day (8 hours)
• Saturday: Half day (08.00 – 12.00)
• Clear and consistent working schedule (no shift system).
• Salary: IDR up to 6,000,000/month (based on experience)

Your Next Move

This role is for people who enjoy working with people, keeping documentation organized, and following up until tasks are completed.

If you’re looking for a hands-on HR support role with exposure to legal administration, industrial relations, and workplace safety, this might be for you.

Think you’re a fit?

Apply now.