Human Resources Assistant

Job Summary

Golden Vertex Corp. is seeking a motivated, detail-oriented, and organized Human Resources Assistant to support daily HR operations at our Bullhead City site. This position requires hands-on experience with a Human Resources Information System (HRIS), such as ADP Workforce Now or UKG Ready, along with payroll administration and time-and-attendance processes.

The successful candidate will assist with employee onboarding, recruitment, payroll coordination, benefits administration, HRIS maintenance, personnel records, and compliance activities. The ability to maintain strict confidentiality, exercise sound judgment, and safeguard sensitive employee information, payroll records, compensation data, and other confidential HR matters is essential to this role.

Key Responsibilities

Human Resources Administration

• Support daily HR operations, including employee onboarding, new-hire orientation, offboarding, and employee status changes.
• Maintain accurate and confidential employee personnel files, electronic records, and employment documentation.
• Assist with the administration of company policies, procedures, and employment practices.
• Respond to employee inquiries regarding HR policies, procedures, benefits, and employment-related matters.
• Support employee relations activities, performance documentation, disciplinary records, and other HR initiatives.
• Assist with training coordination and required employee certifications and documentation.

HRIS and Employee Data Management

• Utilize an HRIS, such as ADP Workforce Now, to maintain employee records, process employee data changes, and support routine HR administrative functions.
• Enter, review, and verify employee information to ensure accuracy and data integrity within the HRIS.
• Support onboarding workflows, employee documentation, benefits-related data, and employee status updates within the HRIS.
• Generate HR reports, maintain employee data, and retrieve information for audits and management reporting.
• Support time and attendance administration, including reviewing employee timecards, identifying discrepancies, and coordinating corrections with supervisors.

Payroll and Time & Attendance

• Assist with payroll processing and ensure employee hours, timecards, pay rates, deductions, and other payroll-related information are accurate and submitted within established deadlines.
• Review time and attendance records for missing punches, discrepancies, unauthorized time entries, and other potential payroll issues.
• Coordinate with supervisors and management to resolve timekeeping discrepancies and document adjustments in accordance with company procedures.
• Assist with payroll changes, employee deductions, direct deposit updates, and other payroll administration activities.
• Maintain accurate payroll-related documentation and support payroll reconciliations, reporting, and audits as needed.
• Handle confidential payroll and compensation information with discretion and in accordance with company policies.

Recruitment and Compliance

• Support recruitment activities, including job postings, applicant tracking, interview scheduling, candidate communication, and pre-employment requirements.
• Coordinate background checks, pre-employment physicals, drug screening, and new-hire documentation.
• Assist with compliance requirements related to employment eligibility verification, personnel records, and applicable federal, state, and local employment laws.
• Support benefits administration, enrollment coordination, employee eligibility tracking, and communication with benefits providers.

Additional Responsibilities

• Identify opportunities to improve HR administrative processes, recordkeeping, and workflow efficiency.
• Provide general administrative support to the HR function and assist with special projects as assigned.
• Perform other HR-related duties as needed.

Qualifications

• Minimum 2 years of experience supporting Human Resources functions, including payroll or payroll administration.
• Hands-on experience with an HRIS, such as ADP Workforce Now, UKG Ready is required, including employee data maintenance and HRIS transactions.

· Proficiency in Microsoft Excel and Microsoft Word, including maintaining spreadsheets, organizing employee data, preparing HR documents, and generating reports.

• Practical experience with payroll processing, payroll coordination, or payroll administration, including timecard review and timekeeping corrections.
• Working knowledge of HR processes, employee records management, onboarding, benefits administration, and employment compliance.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational skills, attention to detail, accuracy, and the ability to maintain confidentiality.
• Effective written and verbal communication skills and the ability to work professionally with employees, supervisors, and management.
• Ability to prioritize multiple responsibilities, meet deadlines, and work independently in a fast-paced industrial environment.
• Strong analytical and problem-solving skills, particularly when reviewing employee data, timekeeping records, and payroll discrepancies.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person