Human Resources Assistant

The HR Assistant provides administrative and operational support to the Human Resources department. This role is responsible for maintaining accurate employee records, assisting with the recruitment process, answering employee inquiries, and supporting day-to-day HR operations. The ideal candidate is highly organized, detail-oriented, and possesses a strong understanding of confidentiality and professionalism.

Key Responsibilities

Recruitment & Onboarding

• Assist with job postings on various job boards and company social media channels.
• Schedule interviews and coordinate communication between candidates and hiring managers.
• Conduct reference checks and background screenings.
• Prepare new hire paperwork, including offer letters, contracts, and onboarding materials.
• Facilitate the orientation process for new employees and ensure all required documents are completed.

Employee Records & HR Administration

• Maintain and update employee records (both digital and physical) in the HRIS (Human Resources Information System) and ensure accuracy.
• Process employee status changes (e.g., promotions, transfers, terminations) in the system.
• Prepare HR documents, such as employment verification letters and disciplinary notices.
• Assist in the administration of employee benefits programs (health insurance, retirement plans, etc.) and answer basic benefit inquiries.
• Track and monitor employee attendance, vacation, and sick leave.

Payroll Support

• Assist with payroll preparation by providing relevant data (absences, bonuses, timesheets, etc.).
• Verify timesheets and attendance records for accuracy before payroll processing.

Compliance & Policy

• Ensure all HR practices comply with federal, state, and local employment laws.
• Assist in maintaining and updating the Employee Handbook and company policies.
• Support the preparation for HR audits and compliance reporting.

Employee Relations & Support

• Act as the first point of contact for employee questions regarding HR policies, benefits, and payroll.
• Assist in organizing company events, training sessions, and employee engagement activities.
• Distribute HR communications and memos to staff.

Qualifications Requirements:

• Bachelor’s degree in business administration, Human Resources, or a related field.
• Proven experience of 1+ years in a similar role.
• Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.
• Demonstrated problem-solving skills and a proactive approach to overcoming challenges.
• Discretion and confidentiality in handling sensitive HR and financial information.
• Strong organizational and coordination capabilities.
• Effective communication and interpersonal skills.
• Proficiency in reporting tools, HR systems, and MS Office (Excel – advanced level, pivot tables, dashboards, conditional formatting).
• Analytical mindset with attention to detail in reporting and compliance.
• Ability to manage multiple tasks with accuracy and confidentiality.

What We Offer:

• Competitive salary and commission-based incentives.
• A dynamic and professional work environment.
• Career growth opportunities in a leading real estate firm.