Human Resources Assistant - Full Time

Department: Human Resources

Sub-Department: N/A

Pay Grade: 104

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Compensation & Recruitment Manager

Supervises: N/A

Position Code: HR3005

Work Schedule: Monday through Friday 8:00am to 4:30pm, this position will work and be paid for 75 hours in a 2-week pay period, ability to go onto a compressed work schedule (working 9 days vs. 10 day) after 6 months of satisfactory job performance Current County Employees will follow the County Promotion/Demotion Policy. Job Summary Performs a variety of administrative and support functions with accuracy, confidentiality, and timeliness the efficient and effective operation of the department.

Essential Job Functions

• Provides a variety of administrative and support functions for the department operations including preparing, authorizing, and issuing documents and forms; provides guidance and information regarding departmental services.
• Assists in the onboarding process for all County new hires, including receiving personnel action forms, initiating contact with candidates, coordinating electronic pre-employment communication and requirements including drug testing and background clearances, issuing conditional offer letters, and related tasks.
• Prepares new hire orientation packets, ensuring all forms are accurately printed, copied, and assembled in advance.
• Coordinates departmental schedules and activities, ensuring effective planning and execution.
• Supports the planning and coordination of employee engagement events and departmental functions.
• Ensures completeness of electronic new employee files ensuring all forms are collected and filled out completely prior to electronically filing them.
• Prepares a variety of documents, reports, correspondence, and forms; assists in the development and maintenance of departmental templates and forms.
• Answers the main Human Resources phone line, handling incoming calls, taking messages, providing general information, and routing calls appropriately; ensures consistent backup coverage for the main line.
• Manages incoming and outgoing mail, including sorting and distribution.
• Performs routine typing and data entry.
• Maintains the department’s filing system, including organizing, updating, and retrieving files as needed.
• Attends meetings, training sessions, and seminars as required to maintain knowledge and skills relevant to the role.
• Performs other related duties as assigned.

Education Minimum Requirements to Perform the Work:

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite, with demonstrated working knowledge of Word, Excel, PowerPoint, and Outlook.

Work Experience

• Minimum of 1–2 years of experience in a professional office setting or a related administrative field.

Company Description Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Technology Support/Issues With Applying If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [email protected] or Cumberland County Human Resources at [email protected].

Email Confirmation If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits Medical Benefits:

• Capital Blue Cross Medical Insurance

• Health Savings Account

• Wellness program with wellness incentives

• Capital Blue Cross Vision Insurance

• United Concordia Dental Insurance

Retirement Benefits

• County Retirement Pension

• 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax

• Fully vested after 5 years of credited service

• Normal Retirement Options:

• Age 55 with 20 years of credited service

• Age 60 with any amount of credited service

• Voluntary 457b Deferred Compensation Plan

• Military Time Buy Back Options

Paid Time Off

• Vacation

• 10 days per year, accrued per pay period (Non-Exempt)

• 15 days per year, accrued per pay period (Exempt)

• Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service

• Personal

• 3 Personal days per year, pro-rated based on starting date

• Sick

• 5 Sick days per year, pro-rated based on starting date

• 12 Paid County Holidays

• No waiting period to receive paid holidays

Additional Benefits

• Educational Assistance

• 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)

• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met

• Employee Assistance Program

• Resources for: Childcare, Eldercare, Legal, Financial, and Coaching

• Flexible Spending Account

• Dependent Care Account

• Short Term Disability

• Long Term Disability

• Life Insurance