Human Resources Assistant (Sheriff)

Position Summary

Assist in planning, carrying out, and evaluating Human Resources activities.

Pay Grade: 42

Salary Commensurate with Experience and Education  

Minimum Qualifications

• Two (2) years' experience in human resources; AND
• Two (2) years of college study from an accredited college or university in public or business administration, management, or a closely related field; OR
• An equivalent combination of related education, and/or experience.
• PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

• Schedules pre-employment physicals and drug screenings. Communicates with candidates during pre-employment process as needed, provides information pertaining to test schedules and interviews.
• Assists in administrative personnel transactions i.e., hires, transfers, separations, etc. Compiles information required for employee investigations, unemployment, etc.
• Processes bi-monthly payroll for a division of approximately 2,100 employees. Maintains payroll records.
• Communicates with Shelby County Finance, Payroll and HR Administrative Offices to ensure payroll justifications are processed within required timeframes.
• Processes requested changes to employee personnel records e.g. W-4, direct deposit, name and address changes. Performs data entry.
• Screens applications for mass public safety processes.
• Performs other related duties as required or directed.

KSAs

• Knowledge of administrative and clerical functions and procedures.
• Knowledge of organizational, financial, purchasing and/or personnel management techniques.
• Knowledge of Shelby County programs, policies and services and related federal, state, and local programs.
• Ability to create and/or present oral and/or written reports that concisely and effectively communicate findings and ideas.

Special Requirements

• Must be able to work a flexible schedule which could include early morning and late evening hours with minimal notice.
• Must be able to report to work at various locations within Shelby County during special events/projects with minimal notice.
• Must have a valid Tennessee driver license or secure one upon date of employment.
• Must have daily access to an operable automobile and meet county requirements for automobile insurance upon date of employment.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.

Shelby County Resident Disclaimer

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.  The residency requirement shall not apply to certain public safety/civil service employees.  This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.  The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.