Human Resources Associate

Key Responsibilities

Offboarding & Employee Separation

• Manage end-to-end employee separation processes including clearance, exit interviews, and documentation across all brands.
• Prepare and compute final pay in compliance with company policies and Philippine labor regulations.
• Coordinate with Finance and concerned departments for timely release of final pay and clearances.

Payroll, Compensation & Benefits

• Process and validate payroll inputs including attendance, deductions, and adjustments.
• Coordinate payroll processing and disbursement with Finance to ensure accuracy and timeliness.
• Handle government-mandated benefits (SSS, PhilHealth, Pag-IBIG, BIR) including preparation, reporting, and compliance.
• Assist in payroll-related concerns, corrections, and employee inquiries.

Timekeeping & Attendance Management

• Monitor daily attendance, timekeeping, and shift compliance of Salesladies across all stores/brands.
• Maintain accurate records of tardiness, absences, and attendance-related violations.
• Coordinate with Store Managers to address attendance issues and ensure proper documentation.

Scheduling & Workforce Management

• Prepare and manage shift schedules of Salesladies for stores.
• Coordinate schedule adjustments with Operations and Store Managers.
• Ensure alignment of schedules with operational requirements and labor standards.

Employee Relations & Disciplinary Support

• Draft and issue disciplinary notices (NTEs, NODs) related to attendance and conduct.
• Maintain and monitor disciplinary records and compliance trackers.
• Support due process implementation in line with company policies and the Labor Code.
• Assist in handling employee concerns related to attendance and payroll.

Compliance & Government Coordination

• Ensure compliance with labor laws, company policies, and regulatory requirements.
• Prepare and submit government-mandated reports and remittances in coordination with Finance.
• Support audits, inspections, and documentation reviews.

Employee Engagement & Performance Support

• Assist in planning and executing employee engagement activities, recognition programs, and team initiatives.
• Monitor performance evaluation trackers and support reporting requirements.
• Contribute to initiatives that promote employee morale and workplace culture.

HR Administration & Documentation

• Maintain accurate and confidential employee records (timekeeping, payroll, disciplinary).
• Prepare HR reports related to attendance, payroll, compliance, and KPIs.
• Ensure proper filing, documentation, and audit readiness of HR records.

Cross-Functional Coordination

• Liaise with Finance, Operations, Admin, and Store Managers for payroll, scheduling, and compliance matters.
• Coordinate with external stakeholders such as government agencies, mall administration, and service providers.

Policy Implementation & Process Improvement

• Support implementation and monitoring of HR policies and procedures.
• Educate employees on policies related to attendance, payroll, and discipline.
• Assist in improving HR processes related to payroll, compliance, and employee management.

Preferred Attributes

• Experience supporting a multi-branch or retail workforce (ex. mall-based operations).
• Strong attention to detail, especially in payroll and compliance-related tasks.
• Highly organized with ability to manage multiple timelines and priorities.
• Empathetic, approachable, and service-oriented in handling employee concerns.
• Ability to maintain strict confidentiality and professionalism.