Human Resources Asst.

HUMAN RESOURCE ASSISTANT

Job Description

The Human Resource Assistant is responsible for performing human resource related duties on a professional level and work closely with the Human Resource Officer. This position assists with the duties and responsibilities in the following functional areas: employment practices, onboarding, scanning/filing, policy & procedures implementation, recruitment, retention, job fairs and training. Responsibilities are performed under the supervision of the Human Resource Officer.

RESPONSIBILITIES AND DUTIES:

• Assist with the day-to-day operations of the HR Department.
• Always maintain strict confidentiality and discretion.
• Make sure all personnel related information or documents are locked in a secure drawer or location that is not accessed by unauthorized individual(s).
• Adhere to Gibson’s policies and procedures and code of ethics.
• Provide operational support on issues such as talent and performance management and employee law.
• Assist with scanning/filing and with the new employees onboarding process.
• Send out notifications and reminders to employees and their supervisors.
• Assist with new employee orientation and other training.
• Ensure compliance with USCIS form I-9 Employment Eligibility Verification: periodically audit I-9 forms for completion.
• Provide effective communication and correspondence to employees, applicants, and other professionals in a pleasant demeanor in person and over the phone.
• Answer phones calls.
• Assist with the preparation for scheduled interviews and conducting interviews which may include pre-screening interviews, when needed.
• Maintain Human Resources Information System records and compiles reports from database.
• Maintain compliance with federal, state, and local regulations regarding employer/employee related matters.
• Serve on various committees as assigned by Gibson’s leadership and attend meetings, training, community events and job fairs.
• Assist with researching and developing human resources policies & procedures, memos, and job descriptions.
• Performs other related duties as required and assigned.

HUMAN RESOURCE ASSISTANT

Job Description

SUPERVISED BY:

Human Resource Officer and/or Chief Executive Officer

POSITIONS SUPERVISED:

None

QUALIFICATIONS:

Bachelor’s degree in business, human resources, or equivalent combination of education and experience preferred. Minimum of two years’ experience. Must have computer skills, strong analytical and problem-solving skills. Must possess good verbal/written communications and presentation skills. Good grammar, spelling, punctuation, with an attention to detail are essential. Strong knowledge of insurance regulations, plan designs and third-party recordkeeping/administration required. A working knowledge of COBRA, FMLA, Workers’ Compensation and other related state and federal personnel regulations required.