Human Resources Coordinator & Administrative Assistant

Cobble Beach is Georgian Bay’s Premier Waterfront Golf Resort Community located just 10 minutes north of Owen Sound, on the shores of Georgian Bay!

This prestigious community has been designed as a four-season resort, perfect for the ultimate golf getaway with a 10-room boutique style inn, 5 private cottages, the Sweetwater Restaurant, fully-equipped Spa and award-winning 18-hole golf course.

Job purpose

The Human Resources Coordinator & Administrative Assistant provides comprehensive administrative and human resources support to ensure the efficient operation of the organization. This position serves as a key point of contact for employees, management, candidates, and external partners while maintaining confidentiality, accuracy, and professionalism.

The successful candidate will be highly organized, detail-oriented, approachable, and capable of managing multiple priorities in a fast-paced environment. This role supports day-to-day HR activities, employee records, recruitment, onboarding, payroll and benefits administration, office administration and general organizational needs.

Employment Type: Part-Time approximately 20-24 hours a week, 14-Month Contract to March 2028 (Maternity Leave Coverage)

Duties and responsibilities

Human Resources

• Coordinate day-to-day human resources activities and provide administrative support
• Maintain accurate and confidential employee personnel files, records, and HR databases.
• Responsible for recruitment activities, including preparing job postings, screening applications, scheduling interviews, conducting reference checks, and preparing employment documentation.
• Coordinate new employee onboarding, including preparing paperwork, orientation materials and required documentation.
• Assist with employee departures, including offboarding documentation, exit processes, and recovery of company property.
• Maintain employee information related to attendance, vacation, leaves, training, certifications, and other employment records.
• Assist with payroll administration
• Support administration of employee benefits, including enrollments, changes, and general employee inquiries.
• Assist with maintaining compliance with applicable employment legislation, company policies, and workplace requirements.
• Prepare HR reports and other documentation as required.
• Support employee engagement initiatives, company events, recognition programs, and internal communications.
• Assist with performance management processes
• Respond to routine employee questions and direct more complex or confidential matters to the appropriate manager.
• Maintain confidentiality of sensitive employee, payroll, and organizational information at all times.
• Assist with workplace health and safety documentation, training records, and related administrative requirements as applicable.

Administrative Support

• Provide administrative assistance to other departments as needed, ensuring seamless operations across the company.
• Prepare, format, proofread, and distribute correspondence, reports, presentations, forms, and other documents.
• Answer and direct telephone calls, emails, and general inquiries in a professional and timely manner.
• Coordinate meetings, prepare agendas and materials, take meeting notes, and distribute follow-up items as required.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, record keeping, document management, and preparation of spreadsheets and reports.
• Perform other administrative duties and special projects as assigned.
• Plan and coordinate staff events, meetings, and training sessions.
• Support communications with homeowners, members, and resort guests as required.

Qualifications

· Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field is required.

· 1–3 years of experience in human resources, administration, office coordination, or a related role.

· Previous experience supporting recruitment, onboarding, employee records, payroll, or benefits administration is an asset.

· Working knowledge of employment standards and general HR practices is preferred.

· Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.

· Excellent written and verbal communication skills.

· Strong organizational and time-management skills with the ability to prioritize competing deadlines.

· Exceptional attention to detail and accuracy.

· Ability to handle confidential and sensitive information with discretion.

· Ability to work independently while also contributing effectively as part of a team

Working conditions

· Office Setting

· 2-3 days a week

Physical requirements

· Periods of sitting at a desk and working on a computer

Pay: $23.00-$28.85 per hour

Expected hours: 20.0 – 24.0 per week

Work Location: In person