Human Resources Coordinator

HUMAN RESOURCES COORDINATOR City Wide Jani, Inc. – Chicago, IL

Part-Time | Monday – Friday | 9:00 AM – 3:30 PM

Wednesdays: Flexible Schedule (Earlier or Later)

$23 – $26 per hour (DOE) + Quarterly Performance Bonus

Position Overview City Wide Jani, Inc. is seeking a disciplined and detail-oriented Human Resources Coordinator to manage recruitment, onboarding, compliance, documentation, and workforce stability across multiple commercial accounts. This role requires a structured professional who understands hiring systems, documentation standards, employment compliance, and workforce accountability.

This is a performance-driven position with a defined pathway to advancement into an HR Manager role by year-end based on measurable results and leadership readiness. The ideal candidate brings structure, protects company standards, strengthens workforce stability, and reinforces accountability across the organization.

Responsibilities Manage full-cycle recruitment from job posting to offer letter

Screen candidates and conduct structured phone interviews

Coordinate interview scheduling with leadership approval

Facilitate background checks and employment verification

Complete and verify I-9 documentation within legal timelines

Maintain accurate, audit-ready employee files

Track certifications, compliance deadlines, and policy acknowledgments

Document attendance issues, disciplinary actions, and performance concerns

Support Performance Improvement Plans and workforce stabilization efforts

Submit payroll updates including new hires, rate changes, and terminations

Verify timekeeping records and track PTO usage

Produce workforce reports including turnover and time-to-fill metrics

Build and maintain structured hiring and compliance tracking systems

Support leadership communication and enforce company policies respectfully

Qualifications 3+ years of hands-on Human Resources experience

Experience in workforce-heavy industries preferred (facility services, hospitality, manufacturing, logistics, staffing, or similar)

Strong knowledge of employment law and compliance requirements

Experience using HRIS and payroll systems

Ability to generate structured reports and track workforce data

Ability to type no less than 50 words per minute

Intermediate experience using AI tools for workflow management, documentation, reporting, and research

Strong documentation discipline and organizational skills

Demonstrated ability to enforce policies while maintaining professionalism

Desire to grow into a leadership-level HR Manager role

Compensation & Performance Bonus $23 – $26 per hour (DOE)

Quarterly performance-based bonus opportunity Bonus eligibility is tied to measurable workforce results, including: Reduction in employee turnover Improvement in time-to-fill metrics Compliance accuracy and audit-ready employee files

Stabilization of attendance patterns across accounts

Improved documentation and policy adherence

Bonus eligibility requires meeting baseline compliance and documentation standards.

Benefits Bi-weekly pay

Direct deposit only 401(k) plan with company match

PTO, sick time, and holiday pay

PayActiv (pay advances)

Employee Perks Program

Referral Program Employee Assistance Program (EAP) Employee Incentive Program (redeemable points)

Growth Opportunity Additional bonus opportunities tied to company performance

This role is designed for advancement. Candidates demonstrating strong systems implementation, workforce stabilization, and leadership readiness may be considered for promotion to HR Manager by year-end based on performance evaluation.

About City Wide Jani, Inc. City Wide Jani, Inc. is a certified MBE/WBE/BEP full-service commercial cleaning and facility services company headquartered in Chicago. We serve property management firms, schools, medical facilities, nonprofits, manufacturing, government, and commercial buildings.

We are proud to be an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage employees to bring their authentic, original, and best selves to work as part of a culturally inclusive team.

City Wide Jani offers equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetics, ethnicity, pregnancy status, gender identity, sexual orientation, marital status, political opinions or affiliations, veteran status, or other legally protected classifications. We comply with all applicable federal, state, and local nondiscrimination laws in every location where we operate.