Human Resources Coordinator

Description:

The Human Resources Coordinator provides administrative and operational support across key Human Resources functions, including onboarding, benefits, retirement plans, recruiting, employee records, compliance, and HRIS administration. This role serves as a resource for employees and managers while helping ensure HR processes and employee information are completed accurately, consistently, and timely across multiple operating locations.

Key Responsibilities

• Coordinate new hire onboarding and offboarding, including I-9/E-Verify, background checks, required documentation, and HRIS updates.
• Maintain accurate employee records and process routine employee changes within the HRIS.
• Support benefits and 401(k) administration, including enrollments, eligibility tracking, employee communications, routine questions, required notices, and vendor follow-up.
• Serve as an initial point of contact for routine employee HR questions and escalate complex matters to the HR Manager.
• Support recruiting activities, including job postings, applicant tracking, interview scheduling, background checks, and candidate communication.
• Maintain confidential personnel files and HR documentation in accordance with company policies and record-retention requirements.
• Provide administrative support for leave programs, workers' compensation, and other HR compliance activities.
• Prepare routine HR reports, conduct data audits, and assist with maintaining accurate information across HR systems.
• Support open enrollment, performance review processes, employee communications, and other recurring HR initiatives.
• Assist with employee onboarding and HR administration associated with acquisitions and new locations.
• Other reasonable directives, responsibilities, and activities may change or be assigned at any time with or without notice.

Requirements:

• One to three years of Human Resources, benefits, administrative, or related experience preferred, or an equivalent combination of education and experience.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, deadlines, and employee requests in a fast-paced environment.
• Strong written and verbal communication skills with a professional and service-oriented approach.
• Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive employee information.
• Proficiency with Microsoft Office, including Excel, Outlook, Word, and Teams.
• Ability to learn and effectively utilize HRIS, benefits, recruiting, and other HR technology platforms.
• Strong problem-solving skills with the ability to recognize when matters should be escalated to HR leadership.
• Ability to work collaboratively with employees and leaders across multiple locations.

Preferred Qualifications

• Experience supporting Human Resources in a multi-location organization.
• Experience with HRIS platforms, preferably Paylocity or a similar system.
• Experience supporting benefits administration, 401(k) administration, recruiting, onboarding, and employee records.
• Familiarity with FMLA, ADA, workers' compensation, I-9/E-Verify, and general employment compliance requirements.
• Experience supporting employees across multiple states.
• Experience within the building materials, lumber, distribution, manufacturing, construction, or a similar industry.
• SHRM-CP, PHR, or interest in pursuing a Human Resources certification is a plus.