Human Resources Coordinator

We are looking for a highly organized, proactive, and detail-oriented HR Coordinator to the Chief Human Resources Officer (CHRO) to provide high-level administrative, coordination, and HR support.

The role will work closely with the CHRO and key stakeholders across the organization, ensuring effective management of priorities, meetings, communications, HR initiatives, and organizational activities. The ideal candidate will demonstrate strong organizational and communication skills, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage and maintain the CHRO’s calendar, including scheduling, rescheduling, and prioritizing meetings and commitments while proactively identifying potential conflicts.
• Coordinate internal and external meetings, ensuring participants, agendas, briefing materials, presentations, and relevant information are prepared in advance.
• Prepare and organize presentations, reports, briefing notes, dashboards, management updates, agendas, and other materials required by the CHRO.
• Record meeting minutes, key decisions, and action items when required, and maintain effective follow-up mechanisms to ensure timely completion.
• Provide administrative and coordination support for HR projects, programs, initiatives, and key organizational deadlines.
• Support the HR function in coordinating activities related to recruitment, onboarding, performance management, employee engagement, and other HR processes as required.
• Support the organization of leadership meetings, town halls, HR meetings, employee engagement activities, leadership sessions, and other people-related events.
• Act as a professional point of contact for the CHRO with executives, senior management, employees, HR teams, and external stakeholders.
• Coordinate with HR team members and relevant stakeholders to track deliverables, milestones, pending actions, and deadlines.
• Manage and organize the CHRO’s emails, correspondence, and communications, ensuring key matters are appropriately prioritized and addressed in a timely manner.
• Coordinate business travel arrangements, itineraries, accommodation, meetings, and related logistics for the CHRO when required.
• Maintain accurate, organized, and confidential HR records and documentation, ensuring sensitive information is handled with appropriate discretion and access controls.

Key Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, Management, or a related field .
• 1–3 years of relevant experience in an Executive Assistant, HR Coordinator, HR Generalist, HR Operations, or similar role.
• Previous experience working within an HR function is required .
• Experience supporting a senior executive, particularly a C-level executive or HR leader , is highly desirable.
• Strong knowledge and understanding of core HR processes and practices.
• Excellent calendar management and time-management skills.
• Strong written and verbal communication skills.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong proficiency in Microsoft Office and/or Google Workspace , particularly Outlook/Calendar, Word, Excel, PowerPoint, and Teams.

Core Competencies

• Organization & Time Management
• Proactivity & Anticipation
• Confidentiality & Discretion
• Attention to Detail
• Communication & Stakeholder Management
• Problem Solving
• Prioritization
• Follow-up & Accountability