Human Resources Coordinator

WHAT WE DO

InLog INC is the parent company behind a growing family of businesses: InLog Freight, a domestic carrier operating a Class A CDL fleet across four states, and InLog International, a B2B e-commerce platform pioneering the connection of American goods to high-growth international markets, starting with Vietnam. Backed by significant multi-year contracts and strategic support from industry leaders, we are scaling quickly across both domestic and international operations. Our partners include top brands and sellers affiliated with Walmart, Target, and Costco — and we are building the people infrastructure to match our ambition.

WHAT YOU DO

We are seeking a highly organized, people-first HR Coordinator to serve as the operational backbone of our HR function. Reporting to the Head of HR, you will be the on-site HR presence at InLog — handling the day-to-day employee experience, HR administration, and compliance operations that keep our growing workforce running smoothly. This is a high-trust role that requires someone who takes initiative, communicates clearly, and genuinely cares about getting the details right. You will own HR administrative processes end-to-end, act as the first point of contact for employee questions, and partner closely with leadership and the Head of HR to ensure our people operations are compliant, consistent, and employee-friendly.

KEY RESPONSIBILITIES

• HR Administration & Recordkeeping: Maintain accurate and up-to-date employee records, manage I-9 and onboarding documentation, and ensure files are organized and audit-ready at all times.
• Onboarding & Offboarding: Coordinate full-cycle onboarding and offboarding — from offer acceptance through Day 1 orientation to final separation paperwork — ensuring every employee transition is smooth, compliant, and professional.
• Employee Relations Support: Serve as the on-site, approachable first point of contact for employee questions on policies, benefits, and HR processes. Escalate complex issues to the Head of HR with context and care.
• Payroll & Benefits Coordination: Support payroll processing in partnership with payroll and finance teams; assist with benefits enrollment, changes, and carrier communications.
• Compliance & Policy: Ensure HR processes comply with federal, state (CA), and DOT regulations. Help maintain and distribute company policies; support handbook acknowledgments and training completion tracking.
• HRIS Administration: Enter, update, and audit data in the HRIS; support system transitions and integrations as needed.
• Recruiting Support: Coordinate interview scheduling, manage candidate communications, and assist with job postings and offer letter preparation.
• Reporting & Projects: Pull standard HR reports and support ad hoc people operations projects as directed by the Head of HR.

WHAT YOU’VE DONE

• HR Experience: 2+ years in an HR Coordinator, HR Generalist, or HR Administrator role, ideally in a logistics, transportation, or operations-heavy environment. Experience supporting a DOT-regulated workforce or trucking operation is a strong plus.
• California HR Knowledge: Working familiarity with California employment law — including leave laws, wage and hour requirements, and termination practices.
• HRIS Proficiency: Hands-on experience with an HRIS platform (Insperity, ADP, Paylocity, or similar); comfortable learning new systems quickly.
• Detail Orientation: Known for your ability to manage multiple priorities and deadlines without letting anything slip — you treat compliance and accuracy as non-negotiable.
• Communication Skills: Clear, professional written and verbal communication; able to handle sensitive conversations with empathy and discretion.
• Self-Starter: You don’t wait to be told what to do. You see what needs to happen and you make it happen — especially in a fast-moving environment where priorities can shift.

WHAT YOU’LL GET

• Comprehensive medical, dental, and vision benefits.
• 401(k).
• Competitive pay of $60,000–$70,000 annually, commensurate with experience.
• A seat at the table as InLog builds its people function from the ground up.
• The opportunity to grow with a company scaling rapidly across domestic and international operations.

If you are organized, proactive, and passionate about creating an excellent employee experience —we want to meet you.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person