Human Resources Coordinator

This role forms part of the Human Resources team within the Village n Life hospitality group.

The Role

As HR Coordinator, you’ll be responsible for coordinating, monitoring and quality-checking HR administrative service delivery across assigned Village n Life properties. The role supports property management teams with consistent HR processes, ensures accurate and audit-ready documentation and works closely with the broader HR team to deliver compliant, professional HR services.

This is a hands-on coordination role suited to someone who is detail-driven, organised and confident working across multiple HR workstreams in an operational hospitality environment.

Key Responsibilities

Coordinate and maintain complete, accurate employee staff files (digital and physical).

Ensure onboarding, contracts, ER, training and termination documentation is correctly completed and filed.

Maintain HR registers, trackers and reporting for assigned properties.

Perform regular file audits to ensure audit readiness.

Support recruitment administration and onboarding.

Ensure recruitment documentation is complete and compliant.

Prepare onboarding packs and support new employee inductions.

Ensure all starter documentation is submitted before payroll cut-off.

Coordinate offboarding documentation including resignations, terminations and UI19 submissions.

Provide administrative support for employee relations and disciplinary processes.

Prepare IR documentation, notices, checklists and meeting packs.

Monitor IR documentation progress and escalate risks or delays.

Capture, update and maintain employee information on HR systems.

Maintain training attendance, compliance records and HR reports.

Support COIDA case tracking and record keeping.

Assist with Employment Equity, Skills Development and BBBEE administrative compliance.

Ensure HR notice boards and statutory displays are current and compliant.

Support managers with HR queries relating to leave, contracts and onboarding.

Coordinate uniform ordering, issuing and related documentation.

Monitor compliance with company dress code standards.

What We’re Looking For

Grade 12 / Matric

Relevant tertiary qualification in Human Resources or a related field preferred

3–5 years’ experience in HR administration or HR coordination

Working knowledge of basic labour legislation and HR processes

Experience supporting recruitment, onboarding and HR compliance

Strong attention to detail with excellent organisational skills

Professional, discreet and confident in handling sensitive information

Able to manage multiple priorities across different properties

Hospitality or multi-site HR experience is advantageous

What We Offer

A structured and professional HR environment within Village n Life

Exposure to multi-property HR operations

Opportunities for growth and development within the group

Competitive package aligned with experience