Role Summary

The Human Resources Coordinator plays a key role in supporting the daily operations of the HR Department by providing comprehensive administrative and operational assistance.

Key Responsibilities

• Oversees the completion and organization of pre-employment documentation for new hires.
• Conducts reference checks and background screenings; manages offer rescind processes as needed.
• Sends timely compliance reminders to management regarding required documentation and actions.
• Maintains up-to-date records of employee driver’s licenses and auto insurance documentation.
• Inputs and updates applicant and new hire information in recruitment software, ensuring accurate workflow tracking.
• Coordinates internal staff movements including transfers, promotions, and compensation adjustments.
• Scans, files, and maintains employee records and HR documentation in accordance with company policies.
• Acts as payroll backup person for submission of the bi-weekly payroll.
• Supports monthly motor vehicle records (MVR) compliance.
• Supports unemployment claims administration.
• Drafts and distributes the monthly employee newsletter highlighting key updates and initiatives.
• Collaborates with external marketing partners to maintain and update company website content.
• Assists in managing internal and external job postings to support recruitment efforts.
• Shares the responsibility of front desk coverage, including greeting visitors, answering phones, and managing incoming deliveries.
• Identifies and recommends opportunities for process improvements within HR operations.
• Performs additional duties and responsibilities as assigned by the Human Resources Manager.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

Qualifications

• Two-year degree required.
• Experience working in human resources a plus.
• Experience working in an administrative role/office setting preferred.
• Proficiency in all Microsoft office applications.
• Must have a valid driver's license, a clean driving record, access to and reliable insured vehicle.

Key Competencies

• Demonstrate skills in reading, writing, and speaking the English language fluently.
• Ability to make independent decisions when circumstances warrant such action.
• Willingness to take initiative, adapt to circumstances, and work independently.
• Requires excellent oral and written communication skills to effectively communicate with employees, customers, and vendors.
• Ability to work effectively and collaboratively in a diverse work environment
• Excellent organizational and time management skills, including the ability to prioritize and balance multiple projects concurrently.
• Ability to maintain a high level of confidentiality and professionalism is required in order to make administrative and procedural decisions and judgments on sensitive and issues.
• Must be adaptable, have self-motivation, and strong follow through skills
• Demonstrate positive demeanor.
• Follow daily routines while allowing for individual decision-making and flexibility.