Human Resources Coordinator

The HR Coordinator rovides administrative and operational support across core human resources. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee processes.

The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.

Job Responsibilities:

HR Administration & Operations

• Maintain accurate employee digital files in compliance with applicable legislative and company requirements
• Draft employment letters, compensation changes, and standard HR documentation
• Track probationary periods, performance review cycles, and key employment milestones
• Support policy updates and distribute employee communications
• Coordinate onboarding and offboarding processes

Recruitment Coordination

• Post job advertisements and administer applicant tracking system
• Screen resumes for minimum qualifications and coordinate interviews
• Schedule interviews and prepare interview materials
• Conduct reference checks and prepare offer documentation
• Support new hire onboarding logistics

Employee Support

• Provide new hire HR orientations
• Draft employment verification letters and provide verification support when required
• Respond to routine employee inquiries and redirect more complex matters to senior HR leadership
• Assist with employee engagement initiatives and internal events when required

Benefits

• Provide benefit plan orientations to new hires
• Support benefits enrollment, changes, and employee inquiries in Canada and the US
• Track leaves of absence and maintain related documentation

Performance Review and Improvement Plan Support

• Conduct regular performance polling
• Schedule performance reviews
• Manage and file documentation

Confidentiality & Professional Standards

• Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times
• Exercise sound judgment and discretion when handling sensitive matters
• Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees
• Maintain appropriate boundaries and neutrality in employee-related matters
• Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership

Qualifications:

• Diploma or degree in Human Resources, Business Administration, or related field
• 1–3 years of experience in an HR or administrative coordination role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office suite
• Working knowledge of employment standards and HR administrative best practices
• Excellent written and oral communication skills
• Strong interpersonal skills combined with a positive, team-oriented attitude

Please send resumes to [email protected] and place the title of position in the subject line.