Human Resources Coordinator

Position Overview:

The Human Resources Coordinator serves as the on-site HR resource for our California location. This position owns day-to-day HR processes across the employee lifecycle, including recruiting support, onboarding, leave administration, benefits support, employee relations, and California compliance, and serves as the site liaison to centralized payroll and HR functions in Georgia.

The Coordinator applies sound judgment within established policies and procedures, escalating complex or high-risk matters to the CHRO. This full-time, non-exempt role offers professional development and potential advancement to HR Generalist.

Essential Duties and Responsibilities:

Recruiting & Onboarding

• Assist the Georgia-based recruiting team with California hiring, including coordinating interviews with site managers, communicating with local candidates, and gathering hiring manager feedback
• Review California job postings before publication for required pay scale disclosure (California Labor Code 432.3) and California Fair Chance Act compliance; flag issues to the recruiting team
• Coordinate local pre-employment steps, such as background checks and drug screens, in partnership with the recruiting team and consistent with the Fair Chance Act individualized assessment process
• Conduct new hire orientation; complete and verify Form I-9 within required timeframes; issue California-required new hire notices, including the Wage Theft Prevention Act notice

Leave & Benefits Administration

• Administer leaves of absence under FMLA, CFRA, Pregnancy Disability Leave, and California paid sick leave, including eligibility tracking, required notices, and return-to-work
• Coordinate the interactive process for accommodation requests in partnership with the CHRO, and document outcomes
• Support benefits enrollment, life event changes, and open enrollment; coordinate SDI and Paid Family Leave paperwork with employees

Employee Relations

• Serve as the first point of contact for employee questions and concerns regarding policies, procedures, and workplace issues
• Advise supervisors on routine performance, attendance, and conduct matters; prepare and maintain corrective action documentation
• Intake complaints and support workplace investigations under the direction of the CHRO; promptly escalate allegations of harassment, discrimination, retaliation, or safety violations
• Coordinate separations, including exit paperwork and California final pay timing requirements

Compliance & Safety

• Administer the California harassment prevention training cycle (two hours for supervisors, one hour for non-supervisory employees, every two years and within six months of hire or promotion) and track completion
• Maintain required federal and California workplace postings and annual notice updates
• Conduct periodic I-9 and personnel file audits; maintain records in accordance with California retention requirements
• Coordinate workers’ compensation claims; maintain the Cal/OSHA Form 300 log and support the site Injury and Illness Prevention Program (IIPP)

Payroll & Timekeeping Liaison

• Serve as site liaison to centralized payroll in Georgia on California wage and hour requirements, including meal and rest period premiums, daily overtime and double-time, final pay, and wage statement requirements
• Review site timekeeping for accuracy prior to payroll submission; coordinate corrections with supervisors and payroll
• Process employee status changes in the HRIS

HR Records & Reporting

• Maintain accurate and confidential personnel, medical, and I-9 files
• Prepare routine HR reports, including headcount, turnover, open requisitions, and leave status
• Process employment verifications and coordinate site HR communications and engagement activities
• Perform other related duties as assigned

Required Qualifications:

• High school diploma or equivalent
• At least 5 years of human resources experience with California employment law and wage and hour requirements
• Working knowledge of leave administration, onboarding, and HR recordkeeping
• Familiarity with HR systems such as ADP Workforce Now and UKG Ready
• Strong judgment in applying policy and recognizing when matters require escalation
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications:

• Experience supporting a manufacturing or hourly workforce
• Bilingual in English and Spanish
• Associate’s or bachelor’s degree in human resources, business, or a related field
• aPHR, PHR, or SHRM-CP certification, or active progress toward one

Physical Demands

The physical demands below are representative of those required to perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

• Sitting, computer, and phone use: Frequently (34–66%)
• Standing and walking, including through production areas: Occasionally (up to 33%)
• Reaching, bending, and filing: Occasionally (up to 33%)
• Lifting/carrying up to 25 lbs. (files, supplies, training materials): Occasionally (up to 33%)
• Communicating in person, by phone, and in writing: Continuously (67–100%)

Schedule & Work Environment

• Location: South El Monte, CA
• Schedule: Full-Time, Monday–Friday, 7:00 AM–3:00 PM
• On-site role; primarily office-based with regular presence on the manufacturing floor
• Required PPE when in production areas: safety glasses, hearing protection, safety-toe footwear

Pay Range

• $28.00 – $33.00 per hour, depending on experience (disclosed in accordance with California Labor Code 432.3)
• Non-exempt; eligible for overtime in accordance with California law

Additional Details

• VitalSpace is an equal opportunity employer. Qualified applicants with criminal histories will be considered in a manner consistent with the California Fair Chance Act and applicable local law
• This job description does not constitute an employment contract; employment remains at will

Pay: $28.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you have at least 5 years of human resources experience with California employment law and wage and hour requirements?
• Do you have a working knowledge of leave administration, onboarding, and HR recordkeeping?
• Do you have familiarity with HR systems such as ADP Workforce Now and UKG Ready?

Work Location: In person