Human Resources Coordinator

HR-Leave of Absence Representative – Contract Opportunity

Location: Rancho Mirage, CA

Duration : 3 Months Contract

Pay Range: $31-$33 an hour.

Position Overview

Facility seeking an experienced Leave of Absence Representative to support employees and leaders with Leave of Absence (LOA) administration, including the return-to-work process. The position will work closely with employees, HR teams, and Matrix to ensure leave requests, extensions, returns, and related documentation are handled accurately and timely.

Key Responsibilities

• Administer and support employee Leave of Absence (LOA) cases, including return-to-work and leave extensions.
• Respond to employee and leader inquiries regarding leave policies, processes, and requirements.
• Apply applicable federal and California leave laws , facility policies, and guidance when assisting employees.
• Support FMLA and CFRA eligibility and leave administration.
• Assist employees with California EDD SDI and PFL benefit programs.
• Track leave utilization and balances in HR/timekeeping systems.
• Run Workday reports and communicate with employees approaching their return-to-work date.
• Enter LOA returns, extensions, cancellations, and new leaves into the HR information system.
• Monitor employees who have not responded to return-to-work requests and coordinate appropriate follow-up.
• Review Matrix reports and reconcile intermittent leave usage and balances.
• Work with Matrix regarding leave denials and required medical certification documentation.
• Support maternity/paternity leave communications and coordinate benefit changes with the appropriate HR team.
• Provide medical release information and restrictions for accommodation/interactive process meetings.
• Participate in bi-weekly Matrix meetings and help resolve outstanding issues.
• Assist with job aids, SOPs, and other LOA-related communications.

Required Qualifications

• Bachelor’s degree required
• Minimum 1 year of Leave of Absence administration experience
• Strong knowledge of LOA processes and applicable regulations
• Experience with FMLA/CFRA and return-to-work processes
• Ability to handle confidential and sensitive employee information
• Strong organizational, communication, and time-management skills
• Ability to work independently as well as collaboratively

Preferred Qualifications

• Healthcare experience preferred
• HR certification preferred
• Experience with Workday or other HR Information Systems
• Experience with Matrix or similar leave-management platforms
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint

Thanks!