HUMAN RESOURCES COORDINATOR

Job Title: Human Resources Coordinator

Department: Human Resources
Reports To: Human Resources Generalist
FLSA Status: Non-Exempt / Hourly
Location: On-site N. Las Vegas

Hours: 7:00 am – 3:30 pm

JOB SUMMARY

The Human Resources Coordinator provides administrative and coordination support to the Human Resources team. This position reports to the Human Resources Generalist and assists with day-to-day human resources administrative activities.

The position provides administrative support in all aspect of HR, from recruitment, onboarding, orientation, admin tasks for the Productions Staffing Manager, Safety, and Payroll team, including applicant tracking, meeting coordination, training records, scheduling, planning meetings, email, writing communications, and tracking follow-ups for the team.

This is a support role with no supervisory or management responsibilities. The ideal candidate is organized, detail-oriented, responsive, and able to manage multiple tasks in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources Support

• Provide administrative support to the HR Generalist and HR team.
• Assist employees with routine questions and direct more complex matters to the appropriate HR team member.
• Support new hire onboarding and employee offboarding activities.
• Assist with new hire paperwork, orientation scheduling, and required documentation.
• Help prepare employee communications, forms, letters, and reports.
• Assist with employee events, recognition activities, and other HR programs.
• Maintain confidentiality of employee and company information.

Recruitment and Staffing Support

• Assist with recruitment activities.
• Review applicants submitted through ADP, Indeed, LinkedIn and the Giggs website based on established job requirements.
  • Schedule interviews and send calendar invitations.
  • Confirm candidate and interviewer availability.
  • Follow up on outstanding applicant reviews and pending next steps.
  • Assist with pre-employment and onboarding activities as directed.
  • Support recruiting events, job fairs, and open houses as needed.

Production Staffing Support

• Create communications about upcoming productions for all projects.
• Review event information in LASSO for accuracy before creating prep announcements.
• Coordinate and schedule Kick Start Meetings based on project prep dates and crew arrival, owner of this process.
• Assist with crew onboarding and required documentation. Create packets for every crew member prior to prep and follow up on paperwork.
• Maintain organized staffing and scheduling records.

Payroll Administrative Support

• Provide administrative and recordkeeping support to the Payroll team as needed.
• Scan, save, upload, and organize payroll-related records and supporting documentation.
• Assist with locating payroll records, employee forms, timekeeping information, approvals, and other supporting documents.
• Assist with researching and locating historical payroll records or supporting documentation when requested.
• Maintain confidentiality of payroll, compensation, employee, and company information.
• Perform other payroll-related administrative support duties as assigned.

Safety Administrative Support

• Assist with scheduling safety training and meetings.
• Help maintain training records and certification information.
• Send training invitations, reminders, and follow-up communications.
• Assist with new hire safety orientation scheduling.
• Support preparation and distribution of safety notices, forms, and training materials.
• Provide other administrative support to the Safety team as assigned.

General Administrative Support

• Assist with daily office needs, including mail, visitors, incoming calls, and vendor arrivals.
• Support calendar and meeting scheduling.
• Assist with employee and company events.
• Assist HRIS Administrator in maintaining organized electronic files.
• Provide general clerical and administrative support as needed.
• Perform other duties as assigned.

QUALIFICATIONS

• Previous experience in Human Resources, recruiting, staffing, office administration, or a similar support role preferred.
• Strong organizational, time-management and attention to detail skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to manage multiple tasks and changing priorities.
• Strong follow-up skills.
• Proficiency with Microsoft Office and general office technology.
• Experience with HRIS, applicant tracking, scheduling, or timekeeping systems preferred.
• Ability and the drive to learn new systems.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; or
• Three (3) years of relevant HR, recruiting, staffing, or administrative experience; or
• An equivalent combination of education and experience.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to move throughout the office, warehouse and work environment as needed.

SUPERVISORY RESPONSIBILITIES

None.

OTHER DUTIES

This job description is not intended to list every duty or responsibility of the position. Duties may change based on business needs. The employee may be asked to perform other related administrative and support duties as assigned.