Human Resources Coordinator

Position Summary

DLab is seeking an HR Coordinator to support the day-to-day operations of the Human Resources function. This role will focus on maintaining accurate employee records, supporting HR documentation and compliance, coordinating onboarding activities, and ensuring HR processes are completed consistently and efficiently.

Working closely with the HR Manager, the HR Coordinator will help maintain HR programs and procedures, provide day-to-day support to employees, and assist with initiatives that support the continued development of the HR function.

This position is an opportunity for someone who enjoys hands-on HR work and wants to continue developing their HR knowledge and experience. Working closely with the HR Manager, the individual will contribute ideas, help identify opportunities to improve HR processes, and support the continued development of the HR function. Additional responsibilities may be introduced as the department and business needs evolve.

HR Operations, Documentation & Compliance

• Maintain accurate and organized employee personnel files and HR records.
• Maintain I-9 records and other employment documentation in accordance with established procedures.
• Prepare and maintain documentation for employee changes, including promotions, salary changes, transfers, and changes in reporting relationships.
• Review employee records for completeness and accuracy and follow up on missing or incomplete documentation.
• Support HR compliance efforts, audits, policy administration, and handbook updates.
• Maintain employee information in HR systems and ensure records are current and accurate.

Onboarding & Employee Support

• Coordinate new-hire onboarding activities and ensure required paperwork and documentation are completed.
• Support offboarding procedures and ensure required documentation is completed.
• Respond to routine employee questions regarding HR policies, procedures, and available resources, escalating more complex matters to the HR Manager.
• Help maintain employee resources and HR information.
• Assist with employee communications and engagement activities as needed.

HR Processes & Continuous Improvement

• Assist with implementing and maintaining HR policies, procedures, and programs.
• Help identify gaps in documentation and existing processes and contribute ideas for improvement.
• Assist with HR projects and other initiatives as needed.
• Track outstanding items and follow up to help ensure HR processes are completed consistently and on time.
• Perform other HR-related duties and assist with additional projects and responsibilities as business needs arise.

Qualifications

• Minimum of 3 years of experience in Human Resources or HR administration.
• Experience maintaining employee records, preparing HR documentation, and supporting day-to-day HR operations.
• Ability to recognize opportunities from improvement and contribute ideas to help strengthen HR processes and procedures.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Bilingual in English and Spanish preferred, with the ability to communicate effectively with employees in both languages.
• Ability to maintain confidentiality and handle sensitive employee and company information with discretion, professionalism, and sound judgment.
• Proficiency in Microsoft Office and the ability to learn HR systems.
• Ability to manage multiple priorities, meet deadlines, and follow through on assignments.
• A collaborative, service-oriented approach and willingness to learn.

About the Company

DLab (Dermaceutical Laboratories) is a privately owned company specializing in the development and manufacturing of skincare and personal care products. We work with leading brands to bring products from concept through formulation and manufacturing, combining technical expertise with a focus on quality and customer needs.

Pay: $65,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person