Human Resources Coordinator

Job Summary

Premier Medical is the largest physician-owned and directed, multi-specialty group in the Clarksville-Montgomery County area. With more than 50 board-certified physicians and mid-level providers, we provide a wide range of healthcare services to families and businesses throughout the region. We are committed to providing comprehensive, quality medical care for patients of all ages.

We are seeking a highly skilled HR Coordinator to join our dynamic Human Resources team. The HR Coordinator provides administrative and operational support to the HR Department while coordinating employee engagement, recognition, and workplace culture initiatives. This position serves as a resource to employees and leaders, assists with day-to-day operations and supports implementation of programs designed to promote employee engagement, retention, and a positive workplace culture.

The ideal candidate is organized, approachable, detail-oriented, and able to manage multiple priorities while maintaining confidentiality and professionalism. This position requires strong communication skills, sound judgement, and the ability to work independently while collaborating closely with the Director of HR and the HR Team.

Essential Functions (Examples of duties)

Employee Engagement & Culture:

• Coordinate and support employee engagement and recognition initiatives, including employee appreciation events, recognition programs, employee activities, and department-sponsored events.
• Assist with administration of the organization's employee recognition programs, including ICARE and Employee of the Year initiatives.
• Coordinate employee engagement activities, communications, contests, celebrations, and other culture-building initiatives.
• Assist with employee engagement surveys and compile results and feedback for review by the Director of Human Resources and Administration.
• Develop and distribute employee communications, announcements, and other engagement materials.
• Maintain an annual employee engagement calendar and coordinate timelines, logistics, and communications.
• Identify opportunities to improve employee engagement and make recommendations to the Director of Human Resources and Administration.

Human Resources Operations:

• Provide day-to-day administrative support to the Human Resources Department.
• Respond to routine employee questions and assist employees in navigating HR processes, policies, and resources.
• Assist with onboarding and new-hire activities, including preparation of new-hire materials, scheduling, orientation coordination, and follow-up.
• Assist with recruiting activities, including posting positions, scheduling interviews, communicating with candidates, and coordinating pre-employment requirements.
• Maintain accurate and confidential employee records and HR documentation.
• Assist with HR forms, spreadsheets, reports, correspondence, and other departmental documentation.
• Assist with tracking employee certifications, required training, performance documentation, and other employment-related requirements.
• Maintain HR department files and electronic resources to ensure information is organized and accessible.

Employee Relations & HR Support:

• Serve as an approachable and professional point of contact for routine employee questions and concerns.
• Escalate employee relations matters, policy questions, and other sensitive issues to the Director of Human Resources or appropriate HR team member.
• Assist with employee communications related to HR policies, programs, and initiatives.
• Maintain confidentiality regarding employee information and sensitive HR matters.
• Support the HR team with investigations, employee meetings, documentation, and other employee relations matters as assigned.

General Department Support

• Assist the Director of Human Resources and HR Generalist II with special projects and departmental initiatives.
• Research HR-related topics and provide information to support departmental decision-making.
• Assist with HR compliance activities, audits, and reporting.
• Maintain knowledge of organizational policies, procedures, and applicable employment practices.
• Participate in departmental meetings and contribute ideas for improving HR processes and employee experience.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Excellent communication, both verbal and written.
• Strong attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Proficiency with HRIS systems and Google Workspace and Microsoft Office (Word, Excel, Outlook).
• Ability to work independently, exercise sound judgment, prioritize multiple responsibilities, and meet deadlines.
• Customer-service mindset with a collaborative approach.
• Strong interpersonal skills and the ability to establish positive working relationships with employees and leaders at all levels.

Job Requirements/Qualifications: (Describe minimum qualifications, preferred or required)

Education: Associate degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and experience may be considered. Bachelor’s degree preferred.

Experience:

• One to three years of experience in Human Resources, office administration, employee engagement, or a related field preferred.
• HR experience in healthcare is preferred but not required.
• Experience with HRIS systems and electronic personnel records.
• Experience coordinating employee engagement, recognition, or culture initiatives.

Certificate/License: SHRM-CP, PHR, or other HR certification preferred.

Typical Physical Demands: This position requires the ability to sit, stand, walk, use standard office equipment, communicate effectively in person, electronically, and by telephone, and occasionally lift or move up to 25lbs.

Typical Working Conditions: This position primarily works in a professional office environment and may require attendance at employee events and activities outside of normal office hours.

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person