Human Resources Coordinator

Job Summary

Inter Science Institute (ISI) is seeking a highly organized, detail-oriented Human Resources Coordinator to support a wide range of HR functions within a fast paced clinical laboratory environment.

This role is responsible for coordinating employee onboarding and offboarding, payroll support, benefits administration, personnel record management, recruitment activities, training administration, employee engagement initiatives, and HR compliance activities. The position serves as an important resource for employees and leadership while maintaining strict confidentiality and professionalism.

Success in this role requires strong follow-through, attention to detail, professional communication skills, and the ability to manage multiple projects and deadlines simultaneously. The ideal candidate is dependable, proactive, highly organized, and capable of maintaining accurate and inspection ready records while supporting a growing organization.

Key Responsibilities

• Coordinate recruitment activities, including posting positions, scheduling interviews, screening candidates, and communicating with applicants.
• Support hiring managers throughout the recruitment process.
• Coordinate new hire onboarding, background checks, orientation activities, and required employment documentation.
• Manage employee offboarding activities and maintain associated records.

Employee Records & HR Administration

• Maintain accurate, confidential, and inspection-ready personnel files and HR documentation.
• Track employee attendance, PTO, leaves of absence, training records, performance evaluations, and other employment records.
• Assist employees with questions regarding policies, procedures, benefits, and HR processes.
• Support implementation and communication of company policies and employee handbook updates.

Payroll & Benefits Support

• Audit employee timesheets for accuracy and completeness.
• Assist with payroll preparation and payroll-related corrections.
• Coordinate benefits administration activities, including enrollments, changes, and employee communications.
• Maintain accurate records related to medical, dental, life insurance, retirement plans, and leave programs.

Training & Compliance Coordination

• Coordinate employee onboarding, training assignments, competency evaluations, certifications, and license renewals.
• Maintain training records and compliance tracking systems.
• Support administration of company learning platforms, including MediaLab and compliance-related training programs.
• Serve as the administrative coordinator for ISI's internal CLS training program.
• Assist with preparation for audits, inspections, and regulatory reviews by ensuring documentation remains current and organized.

Employee Engagement & Internal Communications

• Coordinate employee recognition programs, wellness initiatives, holiday celebrations, company events, and team-building activities.
• Assist with employee communications, newsletters, company announcements, and social media initiatives.
• Maintain schedules and communicate upcoming deadlines, training requirements, evaluations, and company events.

Administrative & Project Support

• Maintain HR, payroll, training, compliance, audit, and evaluation calendars.
• Track recurring deadlines and ensure timely completion of assigned activities.
• Support special HR projects and operational initiatives.
• Assist leadership with administrative tasks, reporting, and documentation as needed.
• Support hiring managers throughout the recruitment process.
• Coordinate new hire onboarding, background checks, orientation activities, and required employment documentation.
• Manage employee offboarding activities and maintain associated records.

Qualifications

Required

• Bachelor's degree from an accredited institution in Human Resources, Business Administration, Psychology, or a related field.
• 2+ years of Human Resources, payroll, administrative, or employee support experience.
• Proficiency with Microsoft Office 365 applications.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to maintain strict confidentiality and professionalism.
• Strong recordkeeping and documentation skills.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.

Preferred

• Experience in healthcare, clinical laboratory, biotechnology, or other regulated environments.
• Familiarity with California employment practices and HR compliance requirements.
• Experience with payroll processing and ADP systems.
• Experience administering employee benefits.
• Familiarity with Anthem or similar benefits administration platforms.
• Experience with training management systems and compliance tracking.
• SHRM, HRCI, or related HR coursework/certification.

Pay: $72,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person