Human Resources Coordinator

WAYFINDER CORP is a privately held, Alberta-based company that provides total proppant management for oil and gas E&P companies. We make extra efforts to support our clients in achieving their goals, as their success is linked to ours.

Concentrating on serving the Western Canadian Sedimentary Basin, we strive to exceed the expectations of all stakeholders by empowering our team members and by continuously improving upon our strategic goals.

Our Big Molly site near Glenevis (40 minutes northwest of Spruce Grove) is our regional Sand Processing Facility where we mine, wash and dry frac sand for direct shipment to our customers. We take pride in our product and value our employees while providing a close-knit, local place to work.

Wayfinder’s compensation and benefits are competitive and comprehensive to ensure our employees and their families are taken care of. We have implemented a Total Rewards package that includes employer-paid comprehensive extended health and dental coverage, a health spending account, RRSP matching, and career development opportunities.

THE OPPORTUNITY

Reporting to the Lead - Human Resources, the HR Coordinator provides administrative support across recruitment, onboarding, employee records, HR systems, employee communications, and other employee lifecycle activities.

The position serves as a key point of contact for routine employee inquiries while ensuring HR processes, records, and documentation are maintained accurately and confidentially.

This position provides foundational experience across multiple areas of Human Resources while supporting the efficient delivery of HR services throughout the organization and will have the opportunity to develop their skills in employee and labour relations and HR programming.

KEY RESPONSIBILITIES

Recruitment & Talent Acquisition Support:

⁕ Coordinate job postings, interview scheduling, and candidate communications in conjunction with the Talent Acquisition team

⁕ Execute seasonal recruitment support for multiple facilities and participate in hiring fairs and open houses as required

⁕ Support candidate screening for operations-based positions

⁕ Prepare offer packages and ensure pre-employment documentation and compliance standards are met

⁕ Maintain recruitment files, trackers, and candidate records

⁕ Assist with internal postings, promotions, and transfer processes per our Collective Agreement

Onboarding & Employee Lifecycle Administration:

⁕ Coordinate new hire onboarding and orientation activities

⁕ Maintain onboarding packages, new hire checklists, and new hire files in our HRIS system

⁕ Ensure completion of required employee forms and policy acknowledgements

⁕ Track probationary periods, employee milestones, and review dates

⁕ Complete 60-day check ins and prepare regular reports for the Lead – Human Resources

⁕ Coordinate offboarding activities, exit documentation, and exit interviews

⁕ Assist employees with benefits and payroll forms

HR Administration & Record Management:

⁕ Maintain accurate employee files and HR records

⁕ Process employee status changes including promotions, transfers, compensation changes, and leave requests

⁕ Update and maintain HRIS and employee databases

⁕ Prepare standard HR correspondence, letters, and forms

⁕ Conduct routine audits of employee records and documentation

⁕ Support HR reporting, workforce metrics, and data accuracy initiatives

⁕ Maintain HR trackers, reports, and administrative dashboards

Employee Support:

⁕ Respond to routine employee inquiries regarding HR policies, forms, programs, and processes

⁕ Assist with employee communications and engagement initiatives

⁕ Support on employee and labour relations inquiries in preparing and tracking performance management documents and maintain employee relations tracking

⁕ Escalate complex employee relations, labour relations, or policy matters to the Lead - Human Resources

General Administrative Support:

⁕ Coordinate HR meetings, training sessions, and employee events

⁕ Prepare meeting materials, presentations, and supporting documentation

⁕ Maintain HR calendars, action items, and department records

⁕ Support process improvement initiatives and HR projects

⁕ Support on complex HR functions such as compensation reviews, collective bargaining, and other HR matters

QUALIFICATIONS AND EXPERIENCE

⁕ Diploma or Certificate in Human Resources, Business Administration, or a related field

⁕ 1-3 years of experience in an administrative, recruitment, or human resources support role

⁕ Experience with HRIS systems and Microsoft Office applications

⁕ Strong organizational and time-management skills

⁕ Excellent attention to detail and accuracy

⁕ Strong written and verbal communication skills

⁕ Ability to maintain confidentiality and handle sensitive information professionally

⁕ Experience in a unionized, industrial, mining, aggregate, or oil and gas environment is considered an asset