Human Resources Coordinator

OBJECTIVE OF THE POSITION: The Human Resources Coordinator will provide comprehensive support for a wide range of human resources functions, including but not limited to employment processing, benefits administration, payroll processing, training and development, employee relations, and retention efforts. The HR Coordinator will also assist in the development and implementation of HR solutions, support managers and employees to enhance performance, and manage key HR projects and events. This role requires effective communication, organization, and attention to detail to ensure the smooth operation of HR programs and services across the organization.

ESSENTIAL FUNCTIONS:

• Administers human resources programs by providing human resources services to employees, including employment processing, health and welfare benefits, training and development, records management and employee relations and retention
• Processes biweekly payroll as outlined in instructions to include processing incoming garnishments, support orders and tax levy’s.
• Improves manager and employee performance by identifying and clarifying problems; evaluating potential solutions; implementing selected solutions; coaching and counseling managers and employees.
• Manages the training process including: reviewing/approving training requests, communicating courses in LMS, managing users and assigning training, and track employee progress to improve training outcomes. Manages IATF competency matrix including position specific training required and develops training plan. Manages external training ensuring certificates are tracked in matrix.
• Administers benefit programs too include answering questions and providing assistance. Will also process benefit support orders. Assists with open enrollment process to include administers election and verify deductions. Manages biweekly benefit feed files and Employee Benefit Tracker to ensure enrollments are updated. Process and audit monthly benefits invoices to include BCBS, BCN, VSP, Delta Dental, NYL and Cigna. Assist with external Benefit Audits
• Administers FMLA leave process, including meeting with employees, issuing necessary paperwork, reviewing completed documents, and making decisions to approve or deny leave requests. Also responsible for issuing Short-Term Disability (STD) paperwork and processing claims.
• Produces reports including daily M1L and monthly headcount report, perfect attendance, training hours and monthly hires/terms for HSE.
• Develop and present an annual employee event proposal, including key dates and budget estimates. Once approved, manage the planning, coordination, and execution of the event.
• Maintain HR records- by filing employment records and ensure terminated employees files are scanned and saved electronically
• Order and maintain HR supplies.
• Badge administration for new hires and maintain visitor and temporary badge process.
• Locker administration.
• Assist in the development of human resources solutions by collecting and analyzing information and recommending appropriate courses of action.
• Manages VTO program.
• Enters HR-related Purchase Requisitions.
• Processes incoming and outgoing HR mail.
• Processes verification of employment.
• Process unemployment claims and communicates with Unemployment Agency if necessary.
• Weekly review of temp agency timecards. Communicates with temp agencies if necessary.
• Maintains stock of HR forms and documents in employee lunchroom and HR area.
• Maintains I-9 documents. Completing for new hires, completing re-verifications, purging old I-9 documents, and I-9 audit. Tracks I9’s that will expire to ensure they are updated prior to expiration.
• Weekly notification of upcoming hires to HR team and monthly new hire announcements.
• Enters newly hired conversion candidates into Credential Check on monitors completion progress.
• Communicates onboarding requirements and first day instructions to new hires and their manager.
• Conducts ADP onboarding for New Hires.
• Manages the new hire orientation process, including scheduling orientation with employee/manager, conducting new hire orientations and collects required documents, including I-9 document verification, takes picture and uploads into ADP.
• Manages the conversion process of temporary employees to permanent hires. Runs reports to determine which employees have met the required hours and verifies their points balance. Communicates with supervisors to ensure evaluations are completed, communicates with the HR team those being hired, and prepares and delivers offer letters. Tracks the status of each employee throughout the process to hire.
• Must be physically present in the plant during specified working hours, unless instructed otherwise by supervisor.

SECONDARY FUNCTIONS:

• Other duties assigned by supervisor.

REQUIREMENTS PROFILE:

Professional Background / Basic Qualifications / Work Experience:

• Bachelor’s degree in business or related field preferred
• 2-4 years’ experience in an HR related position preferred.
• Experience with ADP a plus.
• Internship experience a plus