Human Resources Coordinator

The Human Resources Coordinator helps ensure Human Resources operations run efficiently while contributing to a positive and well-supported employee experience.  This role assists with the employee life cycle from recruiting through offboarding, supports leave administration and compliance, and maintains employee records and documentation. In addition to human resources responsibilities, this role manages office administration, including ordering supplies and coordinating with office vendors.

Additionally, the Human Resources Coordinator organizes employee engagement initiatives that foster a positive, inclusive, and high-performing workplace culture.

Key Responsibilities

Below are the essential job functions of the Human Resources Coordinator.

1. Core Professional Expectations

• Recognizes and respects diversity among coworkers and customers, fostering an inclusive work environment.
• Maintains regular attendance and accurately records working time in the organization’s payroll system.
• Maintains knowledge of company policies, practices, and procedures.

2. Human Resources Administration and Employee Records

• Maintains employee records (digital and physical), ensuring accuracy, confidentiality, and compliance with company policies and legal requirements.
• Administers human resources processes, such as Employee Handbook and policy acknowledgements.
• Responds promptly to employee questions regarding human resources policies, procedures, payroll, and programs.
• Prepares confidential correspondence, communications, and mailings regarding employee issues and benefits.
• Ensures compliance with employment laws, company policies, and data privacy standards.

3. Recruitment, Staffing and Onboarding

• Supports recruitment activities, including posting jobs, screening resumes, scheduling interviews, and communicating with staffing agencies and candidates.
• Primary point of contact for staffing agencies.
• Ensures all required testing and Dollar Energy Fund expectations are met.
• Coordinates Day 1 training class logistics, including preparing documentation, conducting orientation tasks, coordinating contractor photos, and ensuring a smooth onboarding experience.
• Monitors contract staff timecards for accuracy and approves submissions for staffing agencies.
• Conducts check-ins with contractors and employees to review performance, address concerns, and support successful transition opportunities.

4. Leave Administration and Employee Support

• Generates leave administration documents, including FMLA and accommodation requests, and coordinates new requests and recertifications as needed.
• Manages and updates FMLA absence enrollments and balance totals weekly.
• Sends notification letters when employee FMLA balances are low.

5. Benefits and Separation Administration

• Prepares COBRA, 403(b) rollover, Group Life Conversion, and unemployment paperwork for terminated employees in a timely manner.

6. Employee Engagement and Culture

• Participates in employee event planning, as needed.
• Creates and posts employee engagement content in company chat platforms to encourage participation, communication, and team morale.

7. Performance Management and Human Resources Projects

• Participates in the performance appraisal process for non-exempt operations staff, as needed.
• Supports human resources projects, including engagement initiatives, policy updates, and system implementations.

8. Office Administration and Facilities Coordination

• Purchases office supplies as needed and maintains adequate inventory levels.
• Sorts and distributes incoming mail and retrieves mail from the post office box daily.
• Contacts vendors regarding service requests and delivery needs.
• Orders and approves printing proofs for envelopes, letterhead, specialty paper, and other materials.
• Schedules meeting rooms and orders catering, as required.
• Communicates with the building management company, as directed.
• Monitors office equipment functionality and arranges maintenance services.
• Replenishes essential office and facility products, including soap and paper supplies.

Other duties may be assigned.

Measures of Success

You are successful in this role when:

• Maintains confidentiality and handles sensitive information with discretion and professionalism.
• Ensures accuracy, compliance, and timeliness in all Human Resources administrative processes and recordkeeping.
• Delivers exceptional customer service and responsive support to employees and stakeholders.
• Effectively manages competing priorities while maintaining attention to detail and meeting deadlines.
• Communicates professionally and builds positive working relationships across the organization.
• Demonstrates integrity, sound judgment, and accountability in all aspects of work.
• Adapts to changing business needs and contributes to process improvements and Human Resources initiatives.
• Leverages technology and Human Resources systems effectively to support operational excellence.
• Supports employee engagement, inclusion, and a positive workplace culture.

Work Experience and Education Requirements

• One year of human resources experience
• Bachelor’s degree, and/or SHRM Certification, preferred
• Experience with recruiting
• Familiarity with legal compliance requirements (FMLA, ADA, EEO, etc.)
• Payroll system experience preferred

Work Environment

• The work environment is an office setting with temperate climate control.
• When work is performed in Dollar Energy Fund’s office, the workstation is in an office environment.
• The work is sedentary in nature but may require occasional mobilizing within the work setting.
• Initially the work will be performed on-site.
• May be required to attend in-person on-site meetings, trainings, and events in the Dollar Energy Fund office or at other venues, as necessary.