Human Resources Coordinator

Summary

What We’re Looking For :

At Resolve Marine, your attitude matters as much as how good you are at what you do. We look for people to bring their very best, positive attitude and resiliency. We strive to be the best in the industry, but we aspire for the best working culture that our employees can ask for. Our people, whether on our vessels or in the office, always work to look ahead, be mindful of safety, environment and respecting one another because enjoying where you work and who we work with is what delivers success in everything we do.

Brief Description

• Prepare new hire onboarding and send, track and follow up on onboarding paperwork, including offer letters, I-9 and tax forms, and benefits enrollment.
• Coordinate pre-employment steps such as background checks, drug screens and required documentation, and keep hiring managers informed of status. Pre-employment drug screens to include DOT/USCG.
• Schedule and help run new-hire orientation, and coordinate first-day logistics with IT, facilities and department managers.
• Assist in prescreening of applicants and maintain ATS system in UKG Ready.
• Assist HR Manager, Sr. HR generalist and CHRO with administrative HR duties.
• Set up and maintain new-hire records in the HR system, and check that every file is complete and accurate.
• Other duties as assigned

Requirements

• 2+ or more years of experience in an HR assistant, HR coordinator or administrative role, ideally supporting onboarding and recruiting.
• Exposure to an applicant tracking system (ATS) is required; UKG Ready experience is strongly preferred.
• Associate’s degree in human resources, Business Administration or a related field preferred, or equivalent experience.
• Working knowledge of the onboarding process, including I-9 and new-hire documentation.
• Comfortable conducting phone pre-screens and communicating clearly and professionally with candidates and employees.
• Strong attention to detail and the ability to keep accurate employee and candidate records.
• Ability to manage multiple tasks and deadlines at once, such as open requisitions, onboarding checklists and interview scheduling.
• Discretion with confidential information, including personnel, compensation and background-check data.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Excellent written and verbal communication skills.
• Able to work on-site at our Fort Lauderdale headquarters, Monday to Friday, 8:30 a.m. to 5:00

Equal Employment Opportunity

Resolve Marine is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.