Human Resources Coordinator (Maternity Leave Replacement)

Provencher_Roy is looking for an Human Resources Coordinator to temporarily join its team for an approximately one-year maternity leave replacement.

Reporting to the Human Resources Business Partner, the successful candidate will play a key role in the day-to-day operations of the HR department. They will support employees throughout their journey with the organization and coordinate a variety of matters related to employee administration, benefits, leaves of absence, occupational health and safety, and training.

This role is particularly well suited to an organized, autonomous, and versatile individual who enjoys being at the heart of HR operations and working on a variety of files.

Key Responsibilities HR Administration and Employee Lifecycle

• Support the Human Resources Business Partner with the department’s day-to-day activities and respond to employees’ HR-related questions;
• Coordinate activities related to hiring, onboarding and integration, employment changes, and departures;
• Maintain and update employee records and HR systems;
• Validate HR-related payroll information in collaboration with the Finance department;
• Handle various administrative follow-ups for the department, including security clearances and HR invoices.

Benefits, Absences And Leaves

• Administer the group insurance plan and coordinate the various programs and benefits offered to employees;
• Coordinate the administrative follow-up of absences and leaves (sick leave, parental leave, unpaid leave, etc.);
• Assist employees with the related administrative processes.

Health, Safety and Training

• Participate in occupational health and safety activities and provide administrative follow-up for CNESST and WSIB claims;
• Coordinate the administrative follow-up of training activities and requests, including requirements related to Quebec’s 1% Training Law.

HR Projects and Practices

• Participate in updating HR policies, processes, and procedures;
• Collaborate on various HR projects and initiatives based on the department’s needs.

Key Skills And Professional Attributes

• University or college education in human resources, industrial relations, administration, or a related field;
• Relevant experience in an HR coordination or generalist role;
• Excellent command of both French and English, spoken and written, in order to communicate with employees and partners at our Ottawa office;
• Good knowledge of HR practices and employment legislation applicable in Quebec;
• Knowledge of Ontario employment legislation is considered an asset;
• Eligibility to obtain a federal Reliability Status security clearance (mandatory);
• Strong organizational skills and the ability to manage multiple files simultaneously;
• Autonomy, thoroughness, and attention to detail;
• Discretion and sound judgment when handling confidential information;
• Proficiency in Microsoft Office;
• Knowledge of Desjardins’ Employeur D platform and the Folks ATS is considered an asset.

What This Opportunity Offers This maternity leave replacement is an opportunity to gain diverse HR experience within a multidisciplinary organization and take ownership of files covering several areas of human resources. The successful candidate will work closely with the Human Resources Business Partner and will have the opportunity to make a meaningful contribution to the team’s day-to-day operations and various HR projects.

Benefits

• Group insurance and Health Spending Account
• Retirement plan (Group RRSP and DPSP)
• 100% reimbursement of annual professional association membership fees
• 3 to 6 weeks of vacation
• Hybrid work policy
• Public transit contribution
• 49 hours of sick leave
• Summer schedule
• Fresh fruit every day