Human Resources Executive

JOB DESCRIPTION：

1. Recruitment & Onboarding

Manage the full recruitment cycle, including manpower requisition, job advertisements, candidate sourcing, interview coordination, offer preparation, and onboarding.

Prepare employment contracts, new hire documentation, and onboarding schedules.

Coordinate orientation programmes to ensure a smooth onboarding experience.

Monitor employee confirmation and probation review processes.

2. Compensation & Benefits

Process monthly payroll accurately and ensure timely completion within the stipulated timeline.

Ensure timely submission of statutory payments and compliance with EPF, SOCSO, EIS, PCB, HRDC, and other statutory requirements.

Administer employee leave, attendance, overtime, allowances, claims, and other payroll-related matters.

Review employee claims to ensure compliance with company policies.

Prepare monthly payroll reports for the Management.

Administer employee medical and insurance benefits, including policy renewal and claims.

3. Training & Development

Coordinate training needs analysis and annual training plans.

Manage HRDC grant applications, claims, and related documentation.

Maintain employees' training records and ensure compliance with mandatory training requirements.

Evaluate training effectiveness and prepare training reports.

4. Employee Relations & Engagement

Maintain positive employee relations by addressing employee enquiries and providing HR support.

Prepare and circulate employee announcements, including birthday wishes and internal communications.

Support employee welfare initiatives and engagement programmes.

5. HR Operations & Administration

Maintain and update employee personal files and HR records.

Prepare HR correspondences, including confirmation, promotion, transfer, salary adjustment, disciplinary, resignation, and other employment-related letters.

Ensure compliance with the Company's HR policies, employee handbook, and labour legislation.

Administer foreign worker documentation, work permit renewals, FOMEMA, and other employment-related matters where applicable.

Maintain HRIS records and ensure data accuracy.

6. HR Compliance & Audit

Ensure HR documentation complies with company policies, ISO requirements, and statutory regulations.

Coordinate internal and external HR audits, including preparation of required documents and records.

Monitor compliance with the Employment Act, Industrial Relations Act, Occupational Safety & Health requirements, and other applicable labour laws.

Assist in developing, reviewing, and implementing HR policies, procedures, and SOPs.

7. Other Responsibilities

Perform any other HR-related duties and special projects as assigned by Management from time to time.

JOB REQUIREMENTS:

• Possess at least a Diploma in Human Resource Management, Business Studies / Administration / Management, Psychology, or equivalent.
• Fresh graduates are encouraged to apply for entry-level consideration.
• Proficient in MS Office (Excel, Word, and PowerPoint).
• Excellent interpersonal and communication skills.