Human Resources Executive

Key Responsibilities

1. Recruitment & Manpower Planning

   • Manage end-to-end recruitment for production operators, technicians, quality control, warehouse, and other operational positions.
   • Coordinate foreign worker recruitment and administration, including work permit (PLKS), visa processing, onboarding, and hostel arrangements.
   • Plan and monitor manpower requirements based on production demands and business needs.

2. Payroll & Compensation

   • Process monthly payroll accurately, including basic salary, overtime, allowances, and other employee benefits.
   • Ensure timely submission and compliance of statutory contributions, including EPF (KWSP), SOCSO (PERKESO), EIS, and PCB.

3. Attendance & Shift Management

   • Monitor employee attendance, shift schedules, leave records, and overtime.
   • Manage absenteeism issues and coordinate workforce replacements when necessary.

4. Employee Relations & Industrial Relations

   • Handle employee grievances, disciplinary matters, misconduct investigations, warning letters, show cause letters, and termination processes.
   • Maintain effective communication between management and employees.
   • Address worker complaints and support industrial relations matters to promote a harmonious work environment.

5. Training & Development

   • Coordinate employee training programs, including safety, operational SOPs, and skills development.
   • Maintain training records and ensure compliance with audit requirements.

6. HR Policies & Compliance

   • Develop, implement, and enforce HR policies, procedures, and employee handbook guidelines.
   • Ensure compliance with Malaysian Employment Laws, Immigration regulations, and relevant manufacturing industry requirements.

7. Performance Management

   • Support performance appraisal processes, KPI tracking, salary reviews, and bonus administration.
   • Monitor employee performance, attendance, productivity, and overall workforce effectiveness.

8. Administration & General Affairs

   • Oversee employee welfare matters, including hostel, transportation, canteen, and other facilities.
   • Liaise with government agencies such as Immigration Department, Labour Department (JTK), and other relevant authorities.

9. Safety, Health & Environment (EHS) Support

   • Support workplace safety initiatives, PPE compliance, accident reporting, and safety audits.
   • Work closely with production and management teams to promote a safe and compliant working environment.

Requirements

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field.
• Minimum 3–5 years of HR experience, preferably in a manufacturing environment.
• Strong knowledge of payroll processing, Malaysian Employment Act, Industrial Relations practices, and statutory requirements.
• Hands-on experience in foreign worker management, including work permit (PLKS), visa renewal, hostel administration, and immigration-related matters.
• Experience liaising with government agencies and statutory bodies, including Immigration Department, Labour Department (JTK), EPF (KWSP), SOCSO (PERKESO), EIS, LHDN, and DOSH.
• Familiar with HR compliance, audits, and regulatory reporting requirements.
• Strong communication, problem-solving, and interpersonal skills.
• Proficient in Microsoft Office and HR/payroll systems.