Human Resources Executive

Human Resources Executive – Key Responsibilities

• Manage and oversee the overall Human Resources functions, including Recruitment & Selection, Compensation & Benefits, Employee Relations, Employee Welfare, HR Administration, Training & Development, Performance Management, and other HR-related activities.
• Manage employee relations, including staff grievances, disciplinary matters, counselling, domestic inquiries, and other employee-related issues in accordance with company policies and applicable employment regulations.
• Administer the monthly payroll process, ensuring accurate and timely processing of salaries, overtime, allowances, deductions, statutory contributions, and other payroll-related matters.
• Ensure timely preparation and submission of statutory contributions and reports to relevant government authorities, including EPF, SOCSO, EIS, LHDN, and HRD Corp, where applicable.
• Manage employee leave, attendance, and timekeeping administration, including monitoring attendance records and addressing irregularities.
• Coordinate and manage recruitment activities, including job postings, candidate screening, interview arrangements, reference checks, preparation of employment offers, and onboarding of new employees.
• Manage employee onboarding and offboarding processes, including preparation of relevant documentation, orientation, clearance, and exit procedures.
• Maintain and update employee personal files, HR records, and employee databases, ensuring that all information is accurate, up-to-date, and maintained in accordance with confidentiality requirements.
• Manage staff movements, including transfers, promotions, confirmations, resignations, contract renewals, and other employment changes.
• Prepare and issue various HR-related letters and documents, including appointment letters, confirmation letters, promotion letters, transfer letters, warning letters, show-cause letters, termination letters, and other official correspondence.
• Assist in the implementation and administration of performance appraisal and employee development programmes, including monitoring appraisal schedules and follow-up actions.
• Coordinate training and development activities, including identifying training needs, liaising with training providers, arranging training programmes, maintaining training records, and handling HRD Corp-related matters where applicable.
• Assist in reviewing, developing, and implementing HR policies, procedures, and guidelines to support effective HR management and ensure compliance with applicable employment laws and company requirements.
• Handle ESD employment and work permit applications, renewals, and related documentation in coordination with the relevant authorities and agencies.
• Handle HR-related government correspondence, inspections, audits, and statutory documentation when required.
• Ensure all employee information and HR matters are handled with the highest degree of integrity, professionalism, confidentiality, and discretion.
• Prepare internal memoranda, incoming and outgoing correspondence, HR reports, management reports, and other HR-related documents as required.
• Oversee and coordinate matters relating to security guards, cleaners, and other outsourced support services, including attendance, performance, and operational issues.
• Assist in maintaining a positive and productive workplace environment, including employee welfare activities, staff engagement initiatives, and company events.
• Provide advice and support to management and employees on HR policies, employment practices, employee relations, and HR-related matters.
• Ensure HR practices are aligned with applicable Malaysian employment laws, statutory requirements, and company policies.
• Perform any other HR-related duties and responsibilities as assigned by the immediate superior from time to time.