Human Resources Executive

Duties & Responsibilities

1. Recruitment & Talent Acquisition

• Assist in preparing job descriptions and posting job vacancies on relevant recruitment platforms.
• Support the recruitment process, including candidate screening, interview scheduling and follow-ups.
• Coordinate interview arrangements and maintain accurate recruitment records.
• Assist with onboarding and offboarding activities for employees.

2. HR Administration & Employee Records

• Maintain and update employee personal information, attendance records and HR documentation.
• Assist in preparing employment contracts, confirmation letters, promotion letters and other HR-related documents.
• Support the administration of employee benefits, leave applications and claims.
• Ensure HR records are organised, accurate and maintained with confidentiality.

3. Payroll & Statutory Administration

• Assist in preparing payroll-related information, including attendance, overtime, leave and salary adjustments.
• Support the administration of statutory contributions and submissions, such as EPF, SOCSO, EIS and PCB.
• Assist in maintaining accurate payroll records and resolving routine payroll-related enquiries.

4. Employee Engagement & HR Operations

• Assist in coordinating employee onboarding, training, engagement activities and company events.
• Support the implementation and communication of HR policies, procedures and company guidelines.
• Respond to employee enquiries and provide support on general HR matters.
• Assist in maintaining a positive and supportive workplace environment.

5. HR Compliance & Continuous Improvement

• Assist in ensuring HR practices and documentation comply with applicable employment laws and company policies.
• Support the preparation of HR reports, presentations and management updates.
• Identify opportunities to improve HR processes, systems and administrative efficiency.
• Perform other HR-related duties and projects assigned by the management from time to time.

Qualifications & Skills

• Diploma or Bachelor’s Degree in Human Resources Management, Business Administration, Psychology or a related field.
• Fresh graduates are encouraged to apply.
• Internship or practical experience in HR is an added advantage.
• Good command of English and Bahasa Malaysia, both written and verbal.
• Mandarin-speaking candidates are an added advantage.
• Strong communication, interpersonal and organisational skills.
• Good attention to detail and ability to handle confidential information responsibly.
• Proficient in Microsoft Office or Google Workspace, especially Excel and Google Sheets.
• Willingness to learn and develop knowledge in recruitment, payroll, employee relations and HR operations.
• Proactive, responsible and able to work independently as well as collaboratively.
• Able to work in a fast-paced environment and manage multiple tasks effectively.