Human Resources Executive

Job Purpose

We are looking for a proactive and hands-on HR Executive to manage and support day-to-day HR operations for our growing e-commerce business.

The role will have a strong focus on recruitment, payroll, employee relations, attendance and leave management, disciplinary matters, HR administration, and statutory compliance . The ideal candidate should be comfortable working in a fast-paced environment and handling HR matters independently.

Key Responsibilities

Recruitment & Onboarding

• Manage the end-to-end recruitment process, including sourcing, screening, interview coordination, selection, and onboarding.
• Work closely with hiring managers to understand manpower requirements and role expectations.
• Maintain an active candidate pipeline for current and future requirements.
• Coordinate offer letters, joining documentation, background verification, and onboarding formalities.
• Ensure a smooth onboarding experience for new employees.

Payroll & HR Administration

• Coordinate and manage monthly payroll inputs, ensuring accuracy and timely processing.
• Manage attendance, leave, overtime, incentives, deductions, and other payroll-related inputs.
• Address employee queries related to salary, attendance, leave, and benefits.
• Maintain accurate and up-to-date employee records and personnel files.
• Prepare regular HR reports and MIS as required.

Employee Relations & Grievance Handling

• Act as the first point of contact for employees on HR-related matters.
• Handle employee grievances, complaints, and workplace concerns professionally and confidentially.
• Support managers in resolving employee relations issues.
• Maintain appropriate documentation of employee cases and actions taken.
• Promote a positive and professional workplace environment.

Attendance, Leave & Discipline

• Monitor daily attendance, punctuality, leave, and overtime.
• Ensure attendance records are accurate and properly maintained.
• Handle disciplinary matters in accordance with company policies and applicable Indian labour regulations.
• Assist in issuing warning letters, show-cause notices, and other disciplinary documentation when required.
• Follow up on employee conduct and attendance-related concerns.

HR Compliance

• Ensure HR processes and documentation comply with applicable Indian labour laws and statutory requirements .
• Coordinate statutory compliance requirements such as PF, ESIC, Professional Tax, TDS, and other applicable regulations .
• Maintain employee records and statutory documentation.
• Coordinate with external consultants or payroll partners where required.
• Stay updated on relevant changes in employment laws and statutory requirements.

General HR Operations

• Implement and communicate HR policies, procedures, and company guidelines.
• Support employee engagement initiatives and internal HR activities.
• Prepare HR MIS and reports covering headcount, recruitment, attrition, attendance, leave, and other HR metrics.
• Support performance management, probation reviews, and confirmation processes.
• Assist management with day-to-day HR requirements and special HR projects.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field .
• 3–5 years of hands-on HR experience , preferably in an e-commerce, retail, or fast-paced business environment .
• Strong experience in recruitment, payroll, employee relations, attendance, disciplinary procedures, and HR administration .
• Good understanding of Indian labour laws and statutory compliance .
• Hands-on experience with PF, ESIC, Professional Tax, TDS, and payroll processes will be preferred.
• Strong communication and interpersonal skills.
• Ability to handle employee grievances and sensitive matters professionally.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Good working knowledge of MS Excel and HR/payroll systems .