Human Resources Executive

Job Responsibilities – HR Executive

1. Manage the end-to-end recruitment process, including job advertisements, screening, interviews, and hiring.

2. Prepare employment contracts, offer letters, confirmation letters, and other HR-related documents.

3. Coordinate employee onboarding, orientation, and offboarding procedures.

4. Maintain and update employee personal files, records, and HR databases.

5. Monitor employee attendance, punctuality, overtime, leave applications, and absenteeism.

6. Assist in preparing monthly payroll, including salaries, allowances, overtime, deductions, and incentives.

7. Ensure timely submission and maintenance of statutory contributions, including EPF, SOCSO, EIS, and PCB.

8. Monitor probation periods and coordinate employee confirmation, contract renewal, and performance reviews.

9. Handle employee relations matters, including grievances, complaints, and workplace conflicts.

10. Assist in managing disciplinary cases, issuing warning letters, and maintaining proper documentation.

11. Ensure HR policies, procedures, and employee handbooks are properly implemented and updated.

12. Monitor compliance with Malaysian employment laws and relevant statutory requirements.

13. Coordinate staff training, development programmes, and new employee orientation.

14. Assist in developing and implementing performance appraisal systems and KPI evaluations.

15. Prepare HR reports covering headcount, turnover, recruitment, attendance, and employee performance.

16. Coordinate staff transfers, outlet placements, promotions, and manpower allocation.

17. Manage employee benefits, staff incentives, claims, and other HR-related matters.

18. Assist in workforce planning and identify manpower requirements for retail outlets and headquarters.

19. Liaise with government departments and relevant authorities on employment and statutory matters when required.

20. Perform other HR-related duties and responsibilities assigned by the management.

    Job requirements:

    • Diploma or Degree in Human Resource Management, Business Administration, or a related field.
    • Preferably 2–3 years of relevant HR experience.
    • Knowledge of Malaysian labour laws and statutory contributions.
    • Good communication, organisational, and problem-solving skills.
    • Able to handle confidential information and work independently.
    • Experience managing employees across multiple retail outlets is an advantage.