Human Resources Executive

Job responsibilities:

• Maintain and update employee records, employment contracts, attendance, leave records, and other HR documentation, ensuring accuracy, confidentiality, and compliance with company policies.
• Prepare and manage HR-related correspondence, including confirmation letters, warning letters, transfer letters, resignation acceptance letters, and other employment-related documents.
• Handle employee enquiries, grievances, workplace conflicts, and staff-related concerns professionally, ensuring timely follow-up and appropriate resolution.
• Monitor staff attendance, punctuality, absenteeism, leave applications, and compliance with working schedules and company attendance policies.
• Handle employee counselling, disciplinary matters, misconduct, and breaches of company policies, including preparing relevant documentation and maintaining proper records.
• Communicate and monitor compliance with company HR policies, procedures, employee handbook requirements, and applicable employment regulations.
• Coordinate with HODs on attendance issues, employee performance, manpower concerns, and other staff-related matters, escalating serious cases to HR Management when necessary.
• Administer employee benefits, medical coverage, claims, and other employee entitlements in accordance with company policies.
• Monitor probation periods, coordinate employee confirmation and performance appraisals, and follow up on performance improvement plans where necessary.
• Coordinate training and development programmes, identify training needs with HODs, and maintain accurate training records.
• Assist in onboarding and offboarding processes, ensuring all necessary documentation, clearances, and procedures are completed.
• Prepare regular HR reports on attendance, leave, employee movements, disciplinary matters, and other HR-related activities for Management's review.
• Support employee engagement initiatives and contribute to maintaining a positive, professional, and productive working environment.
• Assist with HR projects, policy implementation, process improvements, and other HR-related duties as assigned by HR Management or Management.

Job Requirements:

• SPM holders with minimum 3-5 years of experience in HR or related field

• Good knowledge of HR practices and Malaysian labor laws

• Strong communication, interpersonal, and organizational skills with the ability to interact with employees at all levels

• Responsible, detail-oriented, and able to handle confidential matters with high integrity

• Able to work independently and manage tasks in a fast-paced environment

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Mandarin language skills to effectively communicate with Mandarin-speaking clients (preferred)