Human Resources Executive

Job Summary

The Human Resources Executive supports the day-to-day operations of the Human Resources function, helping to ensure that HR processes are carried out accurately, efficiently, and in accordance with company policies and applicable employment requirements. This role is suitable for a motivated fresh graduate who is eager to learn and gain hands-on experience across recruitment, employee administration, onboarding, learning and development, and employee engagement.

Key Responsibilities

1. Recruitment and Talent Acquisition

• Assist with preparing and publishing job advertisements on appropriate recruitment platforms.
• Screen resumes, maintain candidate records, and coordinate interview schedules with hiring managers and candidates.
• Support interview arrangements, candidate communication, reference checks, and recruitment documentation.
• Track recruitment progress and provide timely updates to relevant stakeholders.

2. HR Administration and Employee Records

• Maintain accurate and up-to-date employee files, HR databases, and personnel documentation.
• Prepare routine HR letters and documents, such as offer letters, confirmation letters, contract renewals, and other employee correspondence, for review and approval.
• Assist with employee onboarding, orientation, offboarding, and the administration of employee lifecycle processes.
• Handle employee information with discretion and maintain confidentiality at all times.

3. Attendance, Leave and HR Systems

• Assist with monitoring attendance, leave applications, time records, and related HR queries.
• Support the maintenance of HR systems and ensure employee information is updated accurately.
• Follow up on incomplete records or outstanding approvals and escalate discrepancies to the relevant person.

4. Training and Development

• Coordinate training arrangements, including schedules, participant lists, venues, materials, and attendance records.
• Assist with training evaluation, feedback collection, and the maintenance of training records.
• Support the preparation of onboarding and induction materials for new employees.

5. Employee Engagement and HR Support

• Assist in organising employee engagement activities, staff welfare initiatives, and internal HR events.
• Respond to routine employee enquiries professionally and refer sensitive or complex matters to the HR

Requirements and Qualifications

• Bachelor’s degree in Human Resource Management, Business Administration, or a related discipline.
• Candidates who are able to commence work immediately are strongly preferred.
• Fresh graduates are welcome to apply; internship experience in HR or administration will be an advantage.
• Good verbal and written communication skills.
• Good organisational skills, attention to detail, and the ability to manage multiple tasks.
• Basic proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Willingness to learn, take initiative, and work collaboratively with colleagues across departments.
• Ability to handle confidential information responsibly and professionally.
• A positive attitude, strong sense of responsibility, and willingness to receive guidance and feedback.
• Immediate Hiring!

Core Competencies

• Communication and interpersonal skills
• Planning, organisation, and time management
• Accuracy and attention to detail
• Professionalism and confidentiality
• Teamwork and collaboration
• Adaptability and willingness to learn
• Problem-solving and follow-through

Pay: From RM2,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Opportunities for promotion
• Professional development

Work Location: In person