Human Resources Executive

JOB PURPOSE

To coordinate and execute daily Human Resource operations across CHM Group properties—including full-cycle recruitment, employee onboarding, training coordination, personnel record management, staff welfare, and compliance enforcement—in accordance with CHM Group Policies and Procedures.

KEY RESPONSIBILITIES

1. Recruitment & Selection

• Review Personnel Requisitions submitted by Department Heads to ensure requests align with budgeted manning levels before recommending to the Asst Director of HR.
• Post internal job notices and coordinate candidate applications across properties.
• Screen incoming applications, shortlist candidates based on qualifications, and conduct preliminary interviews alongside Department Heads for rank-and-file roles.
• Conduct reference checks and submit hiring recommendations for selected candidates to the Asst Director of HR

2. Induction, Orientation & Training

• Coordinate the induction and orientation process for all new employees, ensuring Department Heads prepare proper departmental orientation programs.
• Compile and analyze training needs identification forms and performance evaluation questionnaires.
• Assist in monitoring Department Training Plans to ensure CHM Group minimum training hours per person are achieved.

3. Personnel Filing & Records Management

• Supervise the maintenance of individual employee personal files, ensuring up-to-date recording of biodata, CVs, appointment letters, medical examination records, and Personal Action Forms (transfers/promotions).
• Monitor annual leave entitlements and medical leave (MC) consumption on a monthly basis, highlighting problem cases or medical leave abuse to the HR Manager.
• Coordinate the distribution and collection of bi-annual performance appraisals for rank-and-file staff and management reviews.

4. Staff Welfare & Facilities Operations

• Oversee staff welfare facilities, including regular inspections of employee locker rooms, surau (prayer rooms), and the staff canteen/restaurant to maintain hygiene and comfort standards.
• Assist in managing employee health requirements, including medical claim processing (e.g., Red Alert System), panel clinic bill verification, Typhoid injections, and Food Handler Certification for F&B personnel.
• Support staff recognition programs (e.g., Best Staff Front/Back of House, Employee of the Year) and active involvement in staff committees like the Green Club, Annual Staff Party, and Family Day.

5. Industrial Relations & Disciplinary Administration

• Conduct routine departmental walkthroughs to gauge workplace morale and report areas of discontent or feedback to the HR Manager.
• Assist in tracking the monthly Staff Discipline Grid and preparing Disciplinary Forms (DFs) for misconduct cases.
• Support Domestic Inquiry (DI) investigations and assist management with formal employee communications and notice board maintenance.

Pay: RM2,500.00 - RM5,100.00 per month

Benefits:

• Health insurance

Work Location: In person