Human Resources Executive

Working Hours : 8.30AM - 5.30 AM

Working Day : Monday - Friday

Key Responsibilities

• Recruitment & Talent Acquisition: Manage job advertisements, screen applications, coordinate interviews and communicate with candidates throughout the recruitment process. Support the Head of Department (HOD) in candidate assessments and coordinate salary discussions with candidates, management and Finance.
• Employee Onboarding & Offboarding: Coordinate onboarding arrangements, employment documentation and orientation for new employees. Manage offboarding procedures, including clearance, handover coordination and employee record updates.
• Payroll & Benefits Administration: Prepare and verify monthly payroll calculations, including salaries, overtime, bonuses, allowances and statutory deductions such as EPF, SOCSO, EIS and tax. Coordinate with Finance to ensure accurate and timely salary payments and administer employee benefits.
• Attendance, Leave & Overtime Management: Monitor attendance, working hours, leave records and overtime requests. Prepare weekly and monthly timesheet reports, follow up on discrepancies and obtain the necessary approvals in accordance with the Firm’s policies.
• Employee Relations & Engagement: Serve as a point of contact for employee enquiries and concerns, providing guidance and escalating matters where necessary. Support employee engagement, team-building activities and initiatives that promote a positive and inclusive workplace.
• HR Documentation, Policies & Compliance: Prepare employment contracts, confirmation letters and other HR correspondence. Assist in drafting, reviewing and implementing HR policies and procedures, keeping them aligned with applicable employment laws and the Firm’s requirements.
• Performance Management: Assist management and HODs in coordinating probation reviews, employee appraisals and performance assessments, including maintaining records and following up on agreed actions.
• Internal Communications: Prepare and circulate HR memos and announcements relating to policies, attendance, payroll deadlines, public holidays, new joiners and staff activities.
• HR Records & Systems Management: Maintain accurate, up-to-date and confidential employee records in both digital and physical formats. Update the Firm’s HR systems and support improvements to HR workflows, documentation and knowledge resources.

Pay: RM1,700.00 - RM2,300.00 per month

Benefits:

• Additional leave
• Professional development

Education:

• Bachelor's (Required)

Location:

• Johor Bahru (Required)

Work Location: In person