Human Resources Executive (Employee Lifecycle)

Human Resources Executive (Employee Lifecycle)

Targeted Profile: This is a dedicated operations role.

NOT HIRING: We are NOT hiring HR Generalists, Recruiters, Payroll processors, or L&D professionals for this role. Applications from these backgrounds will be immediately rejected.

Reports To: Human Resource Manager
Department: Human Resources (Higher Education)
Team Structure: Small, collaborative, hands-on environment

Position Objective

The HR Executive independently manages the daily operations across the employee lifecycle for academic and non-academic staff. Operating in a lean team, this role requires an experienced professional who takes ownership of data integrity, complex employment contracts, and policy compliance.

Key Responsibilities & Duties

1. Core Employee Lifecycle Ownership

• Onboarding & Offboarding: Own the operational readiness for new hires and manage the complete separation process, including multi-department exit clearance.
• Employment Contracts: Draft and issue complex Letters of Appointment (LOA), contract renewals, and variations for academic, administrative, adjunct, and intern roles.
• Contract Lifecycle Tracking: Proactively track contract expiry dates via master tracking systems and coordinate renewals directly with Heads of Departments (HODs).

2. HR Operations, Data & Benefits

• Data Integrity & Auditing: Maintain and audit physical personnel files and digital directories, ensuring absolute confidentiality and compliance with university policies.
• Audit Support: Serve as the primary custodian for audit documentation, retrieving and organizing files for internal and external regulatory audits.
• Staff Inquiries: Act as the first point of contact for daily staff queries regarding routine HR policies, leave entitlements, guidelines, and benefits.
• Appraisals & Medical Admin: Coordinate the annual performance appraisal collection process and manage the verification of medical and clinic insurance claims.

Job Requirements

• Nationality: Open to Malaysian citizens only.
• Experience: Minimum 2 to 3 years of solid, specialized experience in HR Operations or Employee Lifecycle administration.
• Skills: Strong proficiency in Microsoft Excel (data sorting, filtering, formulas) and Word. High attention to detail with professional communication skills in English and Bahasa Malaysia.

Job Type: Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person